Billing Specialist (Government Contracting)

JP Logistics & Consulting, LLC (JPLC) is looking for a full-time Billing Specialist to perform one of the most important roles in our organization; i.e., A government contract billing specialist reviews client agreements, tracks billing schedules, and creates accurate invoices based on specific contract terms and conditions. The ability to handle and coordinate sensitive matters/ information. Must possess meticulous attention to detail and maintain strict confidentiality/work closely with the accounting department to make sure that company billing is handled properly and accurately.  Must be technology proficient. This job description is not all-inclusive but is designed to outline the major duties and responsibilities.

Work Location: Remote

Job Start Date: TBD

Salary: Negotiable/ based on experience.

Key Responsibilities: 

• Performs Contract Review and Analysis.
• Interpret terms: Read service agreements, work orders, and pricing structures to find billing rules.
• Track milestones: Monitor project deliverables, schedules, and service level agreements (SLAs).
  

• Prepare, review, and send accurate invoices to clients on a regular schedule (monthly, quarterly, or per project).
• Receive, sort, post, and track incoming payments and issue receipts.
• Check account statuses, monitor outstanding balances, and identify inconsistencies or missed payments.
• Contact clients regarding overdue accounts, send payment reminders, and help set up payment arrangements.
• Answer client questions, investigate billing errors, and resolve discrepancies.
• Maintain organized, up-to-date financial records and prepare reports on billing activity for audits or management. 

Invoicing and Processing:

• Prepare bills: Generate and submit customer statements using internal software or client portals.
• Manage cycles: Handle various contract types, such as fixed-price, time and materials (T&M), or cost-plus.
  

Cross Collaboration:

• Resolve issues: Partner with sales, project management, and legal teams to fix billing errors.
• Communicate: Answer client and internal inquiries regarding pricing and billing status.
  

Education:

• High school diploma required; associate or bachelor's degree in accounting, finance, or business preferred.

Experience:

• 2 to 3 years of experience in billing, accounting, or government contract administration.
• Must have experience working in government billing systems, i.e., WAWF, IPP.

Technical Skills:

• Proficiency in Microsoft Excel and familiarity with accounting or ERP software like QuickBooks, SAP, PROCAS, and Deltek.
• Strong attention to detail, problem-solving abilities, and clear communication skills.
  

Benefits:

• Medical, Dental, and Vision
• Short- and Long-Term Disability
• Life and AD&D Insurance
• 11 Paid Federal Holidays 
• Paid Vacation
• Paid Sick
• Health & Welfare (H&W)
  
• Medical Stipend
• 401k
• Jury duty
• Military leave
• Bereavement