Billing Specialist (5+ years)

Company Description

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 22 locations serving clients across the United States and overseas.
To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as project/construction managers and professionals in a variety of specialty services. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work.

Job Description

The right team is more than an advantage, it’s a game changer! Come work with a team of professionals dedicated to excellence at Coffman Engineers’ DC Metro office.

Coffman is seeking a full-time Billing Specialist (5+ years) with five or more years of experience for our growing Region. In this role, you will manage and oversee the billing process, ensuring accuracy and efficiency in invoice generation, and maintaining strong relationships with Project Managers, external clients, and internal stakeholders. This role involves handling complex billing issues and the ability to communicate detailed information to customers and project management staff.

The ideal candidate possesses outstanding communication skills, an interest in teamwork and collaboration, attention to detail, and a desire to work in a creative professional environment.

Qualifications

Requirements Include:

• Bachelor’s degree in accounting, Finance, or a related field (preferred)
• Minimum of 5 or more years of billing/accounting experience with an engineering, consulting, general contractors, or other project-based firm (required)
• Certification in billing or accounting (preferred)
• Experience with BST and FileMaker Pro (preferred)
• Strong knowledge of billing procedures, regulations, and best practices.
• Ability to independently manage time and prioritize responsibilities to meet deadlines.
• Clear and concise written and verbal communication skills.
• Commitment to providing the highest quality work, accuracy, and customer service.
• Applicants must demonstrate strong interpersonal skills and the ability to effectively communicate with both clients and staff.
• Must be detail-oriented in a fast-paced environment.
• Applicants should demonstrate proficiency in collecting.

In This Role You Will:

• Manage the project billing from beginning to completion for the Southeast Region.
• Prepare monthly draft bills for Project Managers and General Managers review; revise as needed.
• Research and resolve billing inquiries and issues from clients or staff.
• Ensure clients invoicing documentation requirements are complete and client has everything required to process.
• Track and pursue accounts receivable.
• Manage and administer new project set-up in the accounting system.
• Maintain project billing files.
• Assist project managers with project reporting and provide various reports to management as requested.
• Work with project managers as needed on project budget maintenance.
• Ensure sub consultants invoicing documents are complete and ready for processing.
• Additional activities include, but are not limited to: accounts payable, check deposits, and cash disbursement journal

This position is not eligible for sponsorship.

This position is a hybrid position with three in-office/two WFH days.

Additional Information

Why You Want to Work Here

You could choose to work anywhere, so why work at Coffman Engineers? Because we are different – our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn’t the only thing that makes us different, but it drives everything we do.

Coffman offers comprehensive benefits, including a flexible PTO program and a fun environment with family-friendly policies. We support and encourage individually tailored professional and technical advancement as well as personal growth.

Don't take our word for it. Check out what others are saying:

http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance:

• 45 years in business 
• 750+ employees serving clients throughout the U.S. and overseas from more than 22 locations
• Multi-discipline engineering services plus corrosion control, commissioning and project/construction management
• 70+ employees in 9 offices, providing Fire Protection services since 2014
• #34 Top 80 Engineering Firms, Building Design + Construction, 2022
• #29 Zweig Group Hot Firm List, Zweig Group, 2021
• #161 Top 500 Design Firms, Engineering News-Record, 2023

Applying

You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know and we will provide reasonable accommodation.

If you are experiencing problems applying through our system, please try using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly.

This position is direct with Coffman Engineers; we are an Equal Opportunity and Affirmative Action Employer of Minorities/Females/Veterans/Disabled individuals.  

Follow us!

www.coffman.com

Twitter: @CoffmanEngineer

Instagram: @CoffmanEngineers

LinkedIn: https://www.linkedin.com/company/coffman-engineers

Facebook: @CoffmanEngineers