Blackstone Industrial provides innovative, high-quality, and sustainable solutions for critical rotating and static equipment. As one of North America’s leading technical service providers, we excel in field services, parts, repairs, and engineering. Trusted by industries such as heavy oil and refining, petrochemical, power generation, energy transmission, and agriculture, Blackstone is shaping the future of compressor maintenance and operation, striving to set new benchmarks. As we expand our operations globally.
Blackstone is currently seeking a Billing Coordinator to join our team. As the first point of contact for the company, you will pay a crucial role in ensuring a positive experience for all visitors and employees. In addition to greeting guests and managing incoming calls, you will be responsible for maintaining cleanliness in common areas, assisting with administrative tasks, and ensuring smooth operations of our boardrooms.
RESPONSIBILITIES
- Review field tickets, signed timesheets and other documentation to verify billing accuracy and compliance with contractual rates/ billing structure.
- Prepare and issue accurate customer invoices in accordance with client-specific invoicing instructions and contract terms, ensuring all billings are completed in a timely manner.
- Support Leads and Field staff with preparing and submitting daily or weekly timesheets for customer approval.
- Prepare and submit LEMs through Track and Maximo in accordance with customer requirements and deadlines.
- Collaborate with Operations, Finance, and Sales to ensure billing accuracy.
- Review customer contracts regularly to confirm compliance with terms and company policies.
- Track project costs and purchase order values to ensure proper coverage for invoicing.
- Assist Operations with preparing cost reporting documents for customers.
- Monitor projects to confirm invoices are issued for all services rendered.
- Provide backup and support to team members as needed.
- Continuously identify and implement process improvements to increase billing accuracy and efficiency.
- Build and maintain positive working relationships with employees, management, and customers.
- Assist with special projects or other duties as assigned.
EDUCATION & REQUIRED EXPERIENCE
- Minimum two years of experience in data entry, billing, or an administrative role.
- College or university diploma in Business, Accounting, or Contract Administration (a combination of education and experience may be considered).
- Demonstrates initiative, problem-solving skills, and a proactive approach to work.
- Willingness to learn, adapt, and develop new skills.
- Experience in the oil and gas industry is an asset.
- Proficiency in Microsoft Office, particularly Excel and Outlook.
- Strong written and verbal communication skills.
- Excellent organization, time management, and prioritization abilities.
- Proven ability to meet deadlines and work independently with minimal supervision.
Skills Required
- Minimum two years of experience in data entry, billing, or an administrative role
- College or university diploma in Business, Accounting, or Contract Administration, or an equivalent combination of education and experience
- Initiative, problem-solving skills, and a proactive approach
- Willingness to learn, adapt, and develop new skills
- Experience in the oil and gas industry
- Proficiency in Microsoft Office, particularly Excel and Outlook
- Strong written and verbal communication skills
- Excellent organization, time management, and prioritization abilities
- Ability to meet deadlines and work independently with minimal supervision
What We Do
Blackstone believes that great people make great businesses. Customers choose Blackstone for talented crews to service all of their critical rotating equipment needs. Blackstone services turbomachinery throughout the oil and gas industry including: refining, LNG, petrochemical and other process and power applications. Blackstone’s service network routinely installs commissions, overhauls, and repairs equipment from any original manufacturer. Customers rely on Blackstone’s consistent quality and transparent approach. Blackstone’s field crews are built with quality, safety, and trust in mind; deep domain knowledge and a value-added work ethic is the backbone of Blackstone’s culture. Blackstone does business the right way, every time. Blackstone works closely with owners and customers to plan and execute outages that meet project schedules and embrace a "zero incident" culture. Blackstone currently services Turbomachinery equipment from many OEMs, including: General Electric, Siemens, Alstom, Mitsubishi Heavy Industries, Toshiba, Rolls Royce, Solar, Nuovo Pignone, Dresser, Burkhardt, Neuman and Esser, Elliot, Sulzer, Flowserve, etc. We will be expanding this year into servicing motor and drive work for legacy Ansaldo, now owned by Nidec. This will include their medium voltage drives and AC motor selection for western Canada.
