Summary:
Under the general direction of the Assistant Controller, the Billing/Contracts Administrator plays a key role in keeping vehicle sales operations running smoothly. This position is responsible for preparing tax, title, and legal transfer documents, as well as costing and posting deals to accounting records. If you are detail-oriented, organized, and enjoy working with numbers, this is the role for you!
What You’ll Do:
Review and process contracts to ensure compliance with company standards
Maintain high levels of customer satisfaction
Post new and used vehicle deals accurately to accounting records
Complete and process 8300 forms
Maintain weekly gross spreadsheets
Track consumer rebate/incentive payments and follow up on any delays with the factory
Provide administrative support to the team as needed
Promote positive customer service across internal and external departments
What We’re Looking For:
Associate degree or equivalent; or six months+ related experience
Automotive accounting experience or familiarity with Reynolds & Reynolds preferred
Ability to meet deadlines and prioritize tasks with a sense of urgency
Strong attention to detail and accuracy
Excellent interpersonal, verbal, and written communication skills
Professional appearance and demeanor
Works well in a team environment and with a diverse group of people
Proficiency in MS Office (Word, Excel, Outlook)
Motivated self-starter with strong time-management skills
We Offer:
5-day work week
Paid time off
Competitive benefits package, including Medical, Dental, Life Insurance, and 401(k)
Employee discounts
Why You’ll Love Working With Us:
Opportunity to grow and develop in a supportive environment
Work with a collaborative, friendly team
Make a direct impact on the company’s success and customer experience
In return for your invaluable knowledge, skills, talent and ambition, Toyota of Orlando offers competitive salaries and benefits. Employment is contingent upon successful completion of a background investigation. Toyota of Orlando is proud to be an Equal Opportunity Employer.
Skills Required
- Associate degree or equivalent; or six months+ related experience
- Automotive accounting experience or familiarity with Reynolds & Reynolds
- Ability to meet deadlines and prioritize tasks with a sense of urgency
- Strong attention to detail and accuracy
- Excellent interpersonal, verbal, and written communication skills
- Professional appearance and demeanor
- Ability to work well in a team environment and with a diverse group of people
- Proficiency in MS Office (Word, Excel, Outlook)
- Motivated self-starter with strong time-management skills
What We Do
Toyota of Orlando is a leading automotive dealership in Central Florida, specializing in the sales of new Toyota vehicles and a wide variety of used cars. Their mission is to be Orlando's automotive leader in vehicle sales and service, providing extraordinary owner experiences through a commitment to professionalism, honesty, and quality. They also operate a state-of-the-art service center for routine maintenance and repairs.
