Provi

Billing & Collections Coordinator

Posted 21 Days Ago

Hiring Remotely in USA

Remote or Hybrid

50K-60K Annually

Mid level

AdTech • Big Data • Digital Media • eCommerce • Other • Software • Hospitality

The largest online B2B marketplace in the beverage alcohol industry.

The Role

The Billing & Collections Coordinator manages billing, invoicing, accounts receivable, and collections, ensuring timely payments and accurate records while coordinating with teams to resolve discrepancies.

Summary Generated by Built In

Provi is innovating the 240-billion dollar alcohol industry—do you want to be part of something game-changing? We were a hungry team in 2016 when we started and we’re still a hungry team, living our values—Host, Serve, Deliver and Celebrate—every day. We make sure that as the company grows, our people grow too and we’d love to have you on board.

Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the qualifications. But guess what? No one ever meets 100% of the qualifications. Trust your experience and apply!

Provi is seeking a Billing & Collections Coordinator that is responsible for managing the billing process and ensuring timely collection of payments from clients or customers. This role ensures accuracy in invoicing, maintains records of financial transactions, and communicates effectively with both internal teams and external parties to resolve billing issues and overdue accounts. This role will have a significant focus on Accounts Receivable and collections.

Key Responsibilities:

Generate and issue accurate invoices in a timely manner.
Monitor accounts receivable and follow up with clients on outstanding balances.
Maintain and update customer billing information in the system.
Investigate and resolve billing discrepancies and disputes.
Coordinate with internal departments to verify billing data and resolve client concerns.
Prepare regular reports on aging accounts and collection status.
Ensure compliance with company policies and applicable regulations regarding billing and collections.
Negotiate payment plans with delinquent accounts when necessary.
Maintain detailed records of all billing and collection activities.
Support month-end and year-end financial closing processes.

Qualifications and Requirements:

Bachelor’s degree in Accounting, Finance, or a related field.
2-4 years of experience in accounts receivable, general accounting, or related roles.
Proficiency with accounting software, specifically NetSuite, including the ARM module.
Strong knowledge of accounting principles, with expertise in deferred revenue and revenue recognition.
Advanced Excel skills, including the ability to work with pivot tables, formulas, and data analysis tools.
Exceptional attention to detail and organizational skills.
Strong communication and interpersonal skills to collaborate with cross-functional teams and customers.
Ability to prioritize tasks, manage deadlines, and adapt to a fast-paced environment.

What you can do at Provi:

Make an impact: Work directly with the management team to help grow the business.

Find your groove and grow: Provi keeps growing and you should too. Expand your skill set, diversify your experience and develop along with us.

Enjoy competitive benefits: Health, Dental, Vision, 401K with match, Commuter Perks, Long/Short Term Disability, Employee Assistance Program, Unlimited PTO and ½ day Fridays in the Summer.

Be a part of something big: Join a dynamic and innovative team that is working to change a major industry.

Provi is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Top Skills

Excel

NetSuite

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The Company

HQ: Chicago, IL

190 Employees

Year Founded: 2016

What We Do

In 2016, we founded Provi as an innovative ordering solution for the beverage alcohol industry that would move beyond the constant chaos: the texts, paper stacks, missed phone calls and lost communication that has dominated the purchasing workflow between buyers and distributors for decades.

Today, Provi is better than ever. We’ve created a best-in-class ordering solution that better connects beverage alcohol professionals across 49 states and is growing, with more than 750,000 product listings that make up the most expansive and trusted database of U.S. distributor portfolios. We’re making it easier for thousands of industry professionals to better serve their customers every day. And it’s happening all in one place.

Why Work With Us

Provi is a people-oriented, high-growth unicorn. Our teams are passionate, determined and built around industry veterans from hospitality professionals, tech geeks, and animal lovers. At Provi, our culture encourages everyone to bring their whole selves, show up authentically and offer meaningful contributions.