This is a New office job, not a remote job; you need to live within 60 miles of Meeker, Colorado .
Primary Job focus: Be dedicated to billing/payroll and related functions, processing accounts payable, accounts receivable and overall organization of paperwork. All duties assist with preparing invoicing per client revenue and preparing payroll records per right classification. Then keeping the accounting office clean and organized.
· Learn CSM system, ERSP, and closing out claims. * Weekly Mondays and Tuesdays
- EVV claiming, learn rules and regulations. Review company credentials and learn what Sandata’s responsibilities are.
- Collecting and claiming time sheets
· Assist with Medicaid payment recordings in accounting software (QB) for accurate financials: This entails taking over the EOB's and placing payments to each client account with correct confirmation numbers and then printing a confirmation sheet and ensuring it matches up to the EOB. File all invoices away. *Every other week, the Monday after payroll invoicing is prepared.
· Manage VA billing, extracted to clearing house, Pull VA EOBs (or Explanation of benefits) and record payments to each customer account. File invoices as needed in cabinets.
· Working with accounting (Kim Rippy and Taxtime) on what she needs for accurate bookkeeping. Such as handling account receivables, paying bills timely and recording these in QB accurately.
· Fill in for payroll duties such as:
- Separation of w2 and 1099 staff to prepare for payroll, recording batches with a printed confirmation sheet after the task is done. File payroll away in file cabinets.
- Back up training for payroll batch initiations when Jake Varland is unable to.
- Note: Every other week extractions of payroll are Tuesday-Wednesday, and batch initiation no later than Thursday afternoons. Confirmations are done by the end of day on Thursdays.
Back-up training for Direct bill (private pay clients) for WSIHC is a possibility.
Skills Required
- Process accounts payable and accounts receivable
- Prepare client invoicing and payroll records
- Learn and use CSM system and ERSP
- Understand and apply EVV claiming rules and Sandata responsibilities
- Record Medicaid and VA payments accurately in QuickBooks
- Collect and claim timesheets, handle EOBs and confirmations
- Support payroll tasks including W-2/1099 separation and payroll batch initiation
- Maintain organized accounting paperwork and file invoices/payroll records
- Work scheduled weekly Mondays and Tuesdays and every-other-week payroll schedule
What We Do
Western Slope In-Home Care is a locally owned business in Meeker, Colorado, providing non-medical home care for adults, particularly seniors, struggling with activities of daily living. Their mission is to provide quality, affordable home care services—including companionship and personal care—designed around specific client needs, enabling them to live comfortably and independently at home.
