From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.
Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat’s experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.
We are looking for a Billing Analyst to join our rapidly growing global firm in Chicago, IL or Houston, TX. This person will be responsible for coordinating all client invoicing activity in a timely and accurate manner, globally.
RESPONSIBILITIES
Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment
Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details
Track all invoice activity in relevant systems. Maintain accurate records and management reports
Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team
Review accounts and balances, identifying any potential inconsistencies
Accurately input incoming payments and revise open invoices as required by the business
Assist with A/R reporting and collections as needed
Issue credit memos as needed
Account for discounts, split billing and other unique billing situations
Set up new clients and engagements in accounting system
Provide timely solutions and answers as issues or questions arise
Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events
QUALIFICATIONS
2-3+ years of professional work experience in cash application and collections
Undergraduate or Associates degree in Accounting or Finance preferred
Strong knowledge of accounts receivable function and standards
Attention to detail and ability to perform data entry with a high degree of accuracy
Strong Microsoft Office skills (e.g., Word and Excel)
Experience working with enterprise financial applications – Workday preferred
Strong communication skills / customer service mindset
Comfortable working within deadlines and timelines
Willingness to adapt and adopt new processes and functions
Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly
Prior experience in a similar role within a professional services business is required, preferably within a law firm
Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice highly preferred
Authorized to work in the US with no need for sponsorship in the future
At Secretariat, we believe in pay transparency and equity. Compensation for this role will be based on a variety of factors, including experience, skills, and location. Further details will be provided during the hiring process.
There are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure.
Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself.
Our people are motivated to be the best in everything they do – from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers.
To learn how Secretariat collects, uses, and protects your personal information during the recruitment process, please review our Privacy Policy
Skills Required
- 2-3+ years professional experience in cash application and collections
- Undergraduate or Associates degree in Accounting or Finance
- Strong knowledge of accounts receivable function and standards
- Attention to detail and ability to perform high-accuracy data entry
- Strong Microsoft Office skills (Word and Excel)
- Experience working with enterprise financial applications
- Workday experience
- Strong communication skills and customer service mindset
- Comfortable working within deadlines and timelines
- Willingness to adapt to new processes and functions
- Outstanding written and oral communication skills
- Prior experience in a similar role within a professional services business
- Prior experience within a law firm
- Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice
- Authorized to work in the US with no need for sponsorship in the future
What We Do
Secretariat is a leading independent expert services and litigation consulting firm serving a wide range of clients globally. We specialize in international arbitration and litigation; large scale construction disputes, including delay and quantum analysis; forensic accounting; economic damages; and government contracting. Above all, experience is what makes us different. The depth of experience our talented people bring to every challenge. The authenticity clients experience throughout every relationship. This combination captures who we are and how we work, but most of all, creates the trust necessary to make great work possible when the pressure is on.
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