Haydon is headquartered in Phoenix, Arizona and established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Preconstruction, Landscape and Building Information Modeling. Haydon’s unique full-service structure for all major scopes of work enables clients to receive detailed expertise during preconstruction, minimized schedule risk during construction and the best overall value on projects. Haydon offers a full suite of premier modern construction solutions. This includes Earthscapes, a full-service landscaping division, Origin, a modeling and design subsidiary, Desert Infrastructure Services, a manhole rehabilitation services subsidiary, and Omni Electric, an electrical and communication infrastructure construction services company. Whether it’s the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry – and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. For more information, please visit haydon.com.
JOB PURPOSE / POSITION OVERVIEW
The Bilingual Payroll Specialist is responsible for ensuring company employees are paid correctly and on time for our weekly payroll run. Additional duties include maintaining records, processing employee deductions, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. While the day-to-day can vary, the payroll system is cyclical and highly structured in daily, weekly, and monthly tasks.
If you are process oriented, have a high attention to detail, comfortable with being autonomous, and enjoy seeing a process through from start to finish, then this is the right position for you.
DUTIES / RESPONSIBILITIES
- Update Payroll Log, clarifying ask questions.
- Familiarize yourself and keep current with the taxation of salaries, benefits, and other factors.
- Troubleshoot or audit discrepancies, providing clear analysis for findings or recommendations.
- Maintain and document all payroll records.
- Answer employee questions via email, phone, or in person.
- Process, respond to, and track all garnishments to ensure requirements are met on time.
- Conduct semi-annual audits of all payroll records.
- Assist with quarterly and annual tax filings.
- Reconcile general ledger with regards to payroll transactions.
- Detect and process issues related to uncollected payroll.
- Respond to employee inquiries regarding payroll issues or concerns.
- Build relationships with company supervisors.
- Maintain confidentiality, strong work ethic, and follow policies and procedures.
- Assist in the development, review, and update of SOPs and training materials.
- 10% travel as needed to local construction sites.
- Perform other duties, administrative tasks, or special projects as assigned.
MINIMUM EXPERIENCE REQUIRED (KSA’s, Education, YOE)
- Bilingual English/Spanish speaking
- High School Diploma plus two years payroll experience or equivalent.
- Working knowledge of basic accounting principles and payroll practices.
- Experience with payroll processing.
- Excellent mathematical skills.
- Excellent time management skills with a proven ability to meet deadlines.
- Proficiency in Microsoft Office Suite (Strong Excel, VLOOKUP, Metrics/Reporting a plus).
- Willing and quick to learn and adopt web-based technologies.
PREFERRED EXPERIENCE
- Experience with certified payroll.
PHYSICAL DEMANDS / WORKING CONDITIONS
- Office working environment with occasional travel to job sites.
- Lift and move up to 15 pounds.
- Ability to wear required PPE on job sites and freely access all points of a construction site with wide-ranging climate and environment.
- Maintain frequent communication with manager, job team, and business partners.
Benefits at Haydon/Earthscapes:
Health Options
- Medical, Dental, & Vision
- Critical Illness, Hospital, Accident
- Short-Term / Long-Term Disability
- Infertility Treatment Coverage
Professional Development
Teamwork / Camaraderie
Retirement Planning
EEO Statement
Haydon Companies is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by appliable law.
Visa and Sponsorship
Candidates must have current and ongoing authorization to work in the United States without employer sponsorship. Except where expressly indicated in the job posting, the company is unable to sponsor or assume sponsorship of an employment visa at this time
Skills Required
- Bilingual English and Spanish speaking
- High school diploma plus two years of payroll experience or equivalent
- Working knowledge of basic accounting principles and payroll practices
- Experience with payroll processing
- Excellent mathematical skills
- Excellent time management skills and ability to meet deadlines
- Proficiency in Microsoft Office Suite, especially Excel
- Willingness and ability to learn web-based technologies
- Experience with certified payroll
- Current and ongoing authorization to work in the United States without employer sponsorship
What We Do
Haydon is a Southwest general contractor delivering building and heavy civil construction, alongside virtual, electrical, and landscape services. It offers self-performed capabilities including roads, bridges, highways, site work, underground utilities, concrete, and landscape construction, supported by wholly owned subsidiaries. The company serves clients across a diverse range of project markets and emphasizes quality and responsive service for clients and partners.
