Scalepex is a nearshore services company focused on helping businesses scale efficiently through high-quality operational support and exceptional customer service. Our team is growing, and we are looking for an organized and detail-oriented HR Assistant to support the administrative and compliance functions of our Human Resources department.
Position Overview
The HR Assistant will provide administrative and operational support to the HR team, ensuring accurate employee records, smooth onboarding processes, and proper execution of payroll and compliance tasks. This role is ideal for someone who is organized, reliable, and interested in building a career in Human Resources.
Key Responsibilities
Employee Administration
- Maintain and update employee files (physical and digital) ensuring accuracy and compliance.
- Support the preparation and organization of HR documentation.
- Ensure all employee records are complete and up to date.
Onboarding & Offboarding
- Assist with the onboarding process for new hires (documentation, contracts, system registration, welcome process).
- Coordinate employee documentation and required forms during hiring.
- Support offboarding processes including documentation and exit procedures.
Payroll & Pre-Payroll Support
- Assist in the preparation and review of pre-payroll reports (attendance, absences, leaves, overtime).
- Support payroll documentation and coordinate with the payroll team to ensure accuracy.
- Maintain records related to payroll adjustments, benefits, and deductions.
Compliance & HR Processes
- Ensure HR documentation complies with company policies and local labor regulations.
- Support HR audits and documentation reviews when required.
- Assist with employee contracts, renewals, and compliance tracking.
General HR Support
- Provide administrative support to HR initiatives and internal processes.
- Assist with employee requests related to documentation or HR procedures.
- Help maintain organized HR systems and documentation processes.
Requirements
- Bachelor’s degree in Human Resources, Administration, Psychology, or related field.
- 0–2 years of experience in HR, administration, or similar roles.
- Strong organizational and documentation skills.
- Attention to detail and confidentiality when handling employee information.
- Basic knowledge of labor documentation and payroll processes is a plus.
- Proficiency in Google Workspace or Microsoft Office.
- Strong communication and teamwork skills.
Benefits
- Opportunity to gain experience in multiple HR areas
- Professional growth within a growing company
- Collaborative and supportive work environment
Skills Required
- Bilingual (as indicated by job title)
- Bachelor's degree in Human Resources, Administration, Psychology, or related field
- 0-2 years of experience in HR, administration, or similar roles
- Strong organizational and documentation skills
- Attention to detail and confidentiality when handling employee information
- Basic knowledge of labor documentation and payroll processes
- Proficiency in Google Workspace or Microsoft Office
- Strong communication and teamwork skills
What We Do
Scalepex is a minority-owned transformational consulting and BPO firm that specializes in talent solutions to help businesses scale efficiently. Leveraging a unique AI platform, they provide staffing, placement, and nearshore services across industries like technology, finance, and healthcare. Their mission focuses on individualized support, cost management, and strategic execution, aiming to connect underserved communities with world-class opportunities while ensuring client success and professional satisfaction for their team members.
