The Role
The Bid Manager oversees the entire bid process, ensuring timely, compliant submissions and collaboration across teams to produce compelling proposals while managing quality and continuous process improvement.
Summary Generated by Built In
Your mission
We are looking for __you as our Bid Manager (m/f/d)__ for the yoummday Sales team based in __Munich__.
As __Bid Manager (m/f/d)__, you are responsible for managing the end-to-end bid process — from initial opportunity assessment through to submission of high-quality, compelling proposals. Acting as a strategic partner to the Sales Manager, you ensure all bids are delivered on time, compliant with requirements, and aligned to yoummday’s value proposition.
While the Sales Manager owns the client relationship and overall commercial success, you own the bid process and delivery — ensuring seamless collaboration between all stakeholders to produce winning submissions.
__1. End-to-End Bid Management__
* __Full lifecycle management__ of RFIs, RFPs, and tender responses — meeting deadlines and maintaining quality standards.
* __Requirements analysis:__ interpret RFP requirements and create clear, concise summaries for internal stakeholders.
* __Facilitate Bid/No-Bid decisions__ by assessing risks, identifying resource needs, and escalating concerns as necessary.
* __Coordinate cross-functional bid teams__ (Sales, Operations, Talent Acquisition, Legal, IT, Product) — lead kick-off meetings and follow-up workshops.
* __Write, edit, and structure bid responses__ that are accurate, persuasive, and compliant — integrating both technical and commercial inputs.
* __Track and manage all internal and client deadlines,__ escalating risks of delay as required.
__2. Process, Tools, Documentation & Continuous Improvement__
* __Maintain and optimise bid/project management systems__ (HubSpot, Monday.com, Teams).
* __Keep bid documentation up to date:__ templates, RFP library, and bid materials always fit for purpose.
* __Develop and implement continuous improvements__ in bid processes, templates, and workflows.
* __Leverage AI__ to increase efficiency and improve time-to-answer as well as answer quality.
__3. Business Development Support__
* __Research and identify new RFP opportunities__ to increase yoummday’s visibility and participation in tender processes.
* __Proactively reach out to procurement departments__ of target organizations to increase invitations to RFPs and RFIs.
* __Support the Sales Manager__ in preparing proposals and presentations by delivering standard content from the RFP library.
Your skillset
__Your Experience__
* __5+ years of experience__ in Bid Management.
* __Familiarity with procurement processes__ and a solid understanding of public vs. private sector tenders.
* __Experience with multilingual/global bids__ is a plus.
__Your Strengths__
* __Highly structured way of working__ — confidently managing multiple bids with varying deadlines in parallel.
* __Strong eye for detail__ — proofreading, consistency checks, flawless submissions.
* __High standard for quality__ — professional business writing and compelling bid documents.
* __Strong sense of ownership__ — full end-to-end responsibility for a bid.
* __Storytelling mindset__ — ability to simplify complex topics and present them clearly and persuasively.
* __Proactive communicator__ — skilled at bringing various stakeholders on board early.
* __Language skills:__ Fluent in both German and English, written and spoken (C1 level or above).
Your winning deal
* __Your benefits:__ In addition to __30 days of vacation__, we also offer you a __job lunch allowance__ (€69 per month), a __“Givve” card__ (topped up with €50 per month) or a subsidized membership with Wellpass, discounts via __“Corporate Benefits”__, the option of leasing a __JobRad__, __pension contributions__ (occupational pension & VL) and __great team__ and __company events__.
* __Your__ __workplace____:__ You will work in a __flexible, hybrid__ __model__ from one of our __dog-friendly__ and __modern__ __offices__ and will have the opportunity to do __“____work from abroad____”__ __within__ __the__ __EU__ for __2__ __weeks__ __a__ __year__ (\*only applies to employees with an EU passport)
* __Your footprint:__ A position in a __profitable company__ where you have the __freedom__ and __confidence__ to help shape it and work with us on the __“____future of work____”____.__
* __The__ __values____:__ We score highly with an __open,__ __authentic__ __culture__ and a __high-____performing__ and __humorous__ __team__ that is already looking forward to making __bold__ __decisions__ with you and __breaking__ __new__ __ground__ that will lead us to __sustainable__ __success____.__
* __Your__ __opportunity____:__ From day one, you will have the opportunity to take on __responsibility__, __drive__ __innovation__ and __develop__ __the__ __company__ and __yourself__ together with a __team__ of __experts.__
We are looking for __you as our Bid Manager (m/f/d)__ for the yoummday Sales team based in __Munich__.
As __Bid Manager (m/f/d)__, you are responsible for managing the end-to-end bid process — from initial opportunity assessment through to submission of high-quality, compelling proposals. Acting as a strategic partner to the Sales Manager, you ensure all bids are delivered on time, compliant with requirements, and aligned to yoummday’s value proposition.
While the Sales Manager owns the client relationship and overall commercial success, you own the bid process and delivery — ensuring seamless collaboration between all stakeholders to produce winning submissions.
__1. End-to-End Bid Management__
* __Full lifecycle management__ of RFIs, RFPs, and tender responses — meeting deadlines and maintaining quality standards.
* __Requirements analysis:__ interpret RFP requirements and create clear, concise summaries for internal stakeholders.
* __Facilitate Bid/No-Bid decisions__ by assessing risks, identifying resource needs, and escalating concerns as necessary.
* __Coordinate cross-functional bid teams__ (Sales, Operations, Talent Acquisition, Legal, IT, Product) — lead kick-off meetings and follow-up workshops.
* __Write, edit, and structure bid responses__ that are accurate, persuasive, and compliant — integrating both technical and commercial inputs.
* __Track and manage all internal and client deadlines,__ escalating risks of delay as required.
__2. Process, Tools, Documentation & Continuous Improvement__
* __Maintain and optimise bid/project management systems__ (HubSpot, Monday.com, Teams).
* __Keep bid documentation up to date:__ templates, RFP library, and bid materials always fit for purpose.
* __Develop and implement continuous improvements__ in bid processes, templates, and workflows.
* __Leverage AI__ to increase efficiency and improve time-to-answer as well as answer quality.
__3. Business Development Support__
* __Research and identify new RFP opportunities__ to increase yoummday’s visibility and participation in tender processes.
* __Proactively reach out to procurement departments__ of target organizations to increase invitations to RFPs and RFIs.
* __Support the Sales Manager__ in preparing proposals and presentations by delivering standard content from the RFP library.
Your skillset
__Your Experience__
* __5+ years of experience__ in Bid Management.
* __Familiarity with procurement processes__ and a solid understanding of public vs. private sector tenders.
* __Experience with multilingual/global bids__ is a plus.
__Your Strengths__
* __Highly structured way of working__ — confidently managing multiple bids with varying deadlines in parallel.
* __Strong eye for detail__ — proofreading, consistency checks, flawless submissions.
* __High standard for quality__ — professional business writing and compelling bid documents.
* __Strong sense of ownership__ — full end-to-end responsibility for a bid.
* __Storytelling mindset__ — ability to simplify complex topics and present them clearly and persuasively.
* __Proactive communicator__ — skilled at bringing various stakeholders on board early.
* __Language skills:__ Fluent in both German and English, written and spoken (C1 level or above).
Your winning deal
* __Your benefits:__ In addition to __30 days of vacation__, we also offer you a __job lunch allowance__ (€69 per month), a __“Givve” card__ (topped up with €50 per month) or a subsidized membership with Wellpass, discounts via __“Corporate Benefits”__, the option of leasing a __JobRad__, __pension contributions__ (occupational pension & VL) and __great team__ and __company events__.
* __Your__ __workplace____:__ You will work in a __flexible, hybrid__ __model__ from one of our __dog-friendly__ and __modern__ __offices__ and will have the opportunity to do __“____work from abroad____”__ __within__ __the__ __EU__ for __2__ __weeks__ __a__ __year__ (\*only applies to employees with an EU passport)
* __Your footprint:__ A position in a __profitable company__ where you have the __freedom__ and __confidence__ to help shape it and work with us on the __“____future of work____”____.__
* __The__ __values____:__ We score highly with an __open,__ __authentic__ __culture__ and a __high-____performing__ and __humorous__ __team__ that is already looking forward to making __bold__ __decisions__ with you and __breaking__ __new__ __ground__ that will lead us to __sustainable__ __success____.__
* __Your__ __opportunity____:__ From day one, you will have the opportunity to take on __responsibility__, __drive__ __innovation__ and __develop__ __the__ __company__ and __yourself__ together with a __team__ of __experts.__
Skills Required
- 5+ years of experience in Bid Management
- Familiarity with procurement processes
- Experience with multilingual/global bids
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The Company
What We Do
yoummday is a Munich-based technology company specializing in AI-powered customer experience (CX) solutions, combining human expertise with cutting-edge technology and a marketplace of CX talent.
