We are looking for an organised, proactive and commercially minded Bid Coordinator to join our Commercial Operations team.
You will support the coordination of bid activity, tender submissions and contract mobilisation, ensuring information is accurate, well managed and delivered to demanding deadlines. You will work across Commercial, Operations, Sales, Marketing and other key business functions to help secure new opportunities and support the successful transition of new contracts into operation.
As Bid & Mobilisation Coordinator, you will provide administrative, coordination and content-development support throughout the bid and mobilisation lifecycle. You will help maintain high-quality tender content, coordinate input from stakeholders, manage key trackers and documentation, and ensure activities remain visible and on track.
You will also support continuous improvement across Commercial Operations by capturing best practice, promoting effective processes and maintaining accurate data within our Coupa system.
This will be a contract for 12 months.
Your role will involve
- Coordinate and support bid, tender and commercial activity, ensuring documentation is accurate, current and submitted on time.
- Create, maintain and coordinate orders through the Coupa system.
- Support pricing coordination and help maintain high-quality commercial data.
- Develop and maintain tender content, ensuring it is evidence-based, relevant and aligned with customer requirements.
- Gather input, examples and information from internal teams to strengthen tender submissions and commercial proposals.
- Capture and promote examples of innovation, service improvement, best practice and successful project delivery across the organisation.
- Support planning activity for new contract mobilisations and contract transitions.
- Maintain mobilisation trackers, action logs, project documentation and progress updates.
- Coordinate actions between teams, follow up outstanding tasks and help ensure milestones are achieved.
- Arrange meetings, prepare agendas, take minutes and track agreed actions through to completion.
- Produce clear updates and reports to support effective oversight of mobilisation activity.Identify opportunities to improve processes, documentation and ways of working across Commercial Operations.
Candidate Profile
- Experience in an administration, coordination, commercial operations, bid support, project support or mobilisation role.
- Strong organisational and time-management skills, with the ability to work to tight deadlines.
- Excellent written communication skills and the ability to produce clear, professional documents.
- High attention to detail, particularly when managing data, pricing information, trackers and formal documentation.
- Experience using Microsoft Office, particularly Excel, Word and PowerPoint.
- Confidence maintaining trackers, action logs, reports and project documentation.
- Strong interpersonal skills and the ability to build effective working relationships across multiple teams.
- A proactive, practical and collaborative approach, with the confidence to chase actions and resolve day-to-day issues.
- Experience of tender processes, contract mobilisation, procurement systems or Coupa would be beneficial, although this is not essential.
Skills Required
- Experience in administration, coordination, commercial operations, bid support, project support, or mobilisation
- Strong organisational and time-management skills
- Ability to work to tight deadlines
- Excellent written communication skills
- Ability to produce clear, professional documents
- High attention to detail when managing data, pricing information, trackers, and formal documentation
- Experience using Microsoft Office, particularly Excel, Word, and PowerPoint
- Confidence maintaining trackers, action logs, reports, and project documentation
- Strong interpersonal and relationship-building skills across multiple teams
- Proactive, practical, collaborative approach with confidence following up actions and resolving day-to-day issues
- Experience with tender processes, contract mobilisation, procurement systems, or Coupa
What We Do
If you could make your healthcare facilities even safer - would you? From peer-reviewed sharps containers to waste minimisation systems and tailored collections, Sharpsmart’s safety-driven solutions have helped healthcare facilities across the UK to: • Protect staff and patients • Reduce CO2 emissions • Meet sustainability targets • Prevent and contain infection • Stay compliant • Reduce costs Part of the Daniels Health group which has operations in Australia, USA, Canada, New Zealand, UK, Europe and South Africa; Sharpsmart is widely regarded as a leader of innovation in the clinical waste space. Our flagship product - the Sharpsmart collector, was launched in 1999 and is now used in thousands of healthcare facilities around the globe. It has been peer reviewed in numerous medical journals with findings that indisputably assert it as the safest sharps collector in the world. Through education, innovation and service, we are committed to make the healthcare industry safer for the people who work in it and continually drive the development of ecologically sustainable solutions to reduce the environmental impact of clinical waste. Find out more at: www.healthcarewaste.sharpsmart.co.uk
