Benefits and Leave Specialist

About California Teaching Fellows Foundation: 

California Teaching Fellows Foundation (CTFF) is a nonprofit dedicated to developing passionate individuals into expanded learning tutoring roles that directly support TK-12th grade students across the 6 counties we serve. By investing in our Teaching Fellows' growth, we build a sustainable pipeline of future educators who are deeply rooted and committed to the communities they call home. 

Our Mission: ELEVATE and EQUIP educators to EMPOWER youth, communities, and themselves.

Our Vision: Teaching Fellows emerge as credentialed teachers and leaders in education and beyond. Students feel seen, supported, and inspired to build their own path. Communities are rooted in the belief that education creates opportunities and hope.

The Opportunity: 

Leave of Absence & Claims Administration: Responsible for managing employee leave requests and coordinating with state agencies to ensure timely and accurate processing. This includes handling Unemployment, State Disability, Paid Family Leave, and other EDD verifications, both virtual and paper. The role supports the preparation of appeals, maintains the Leave of Absence log, generates weekly leave reports, and follows up with employees returning from leave to update liaisons as needed. (Performs approximately 40% of the day)

Documentation & Record Management: This function ensures accurate and compliant record keeping of all leave and benefits-related materials. This includes scanning, logging, and uploading verification forms, correspondence, and supporting documentation into employee profiles, as well as maintaining records for both part-time and full-time staff in the HRIS system. The position also assists with the preparation of verification letters and the development of communication materials such as FAQs, slideshows, and general email notices.(Performs approximately 20% of day)

Benefits Administration Support: This function provides assistance with the delivery and maintenance of employee benefits programs. This includes scheduling benefits orientation sessions for eligible employees, supporting the open enrollment process through follow-ups and communications, and performing checks and reconciliations across HRIS and similar platforms. The role also assists in responding to general employee inquiries regarding benefits. (Performs approximately 15% of day)

Communication & Employee Support: Ensures that employees receive timely, accurate, and supportive information regarding leave and benefits. Responsibilities include responding to employee and third party calls, drafting and sending email communications with attachments or reminders, and guiding employees on verification requirements and benefit options. This function works closely with HR team members to maintain consistent messaging and to support a positive employee experience. (Performs approximately 15% of day)

Other Duties as Assigned: Perform additional compliance related tasks as directed by management to support organizational needs. (Performs approximately 10% of day)

Education/Training/Experience/License Required: Minimum of 10 years of experience in EDD leave administration, human resources, or a related field. In-depth knowledge of benefits programs (FMLA, retirement plans, etc.), federal and state leave laws, and employee onboarding procedures. Must be fluent in the English language and able to communicate and convey information effectively. Strong interpersonal and communication skills to work with supervisors, peers, and subordinates. Must be skilled in clerical procedures and systems, including managing files and records, designing forms, and supporting the creation of systems and processes. High level of accuracy in data entry and materials preparation. Proficiency in HRIS systems (Paycom), benefits administration platforms (Ease), Microsoft Office Suite, and Google Workspace. Strong organizational, problem-solving, and time management skills. Ability to maintain confidentiality, exercise discretion, and demonstrate trustworthiness, flexibility, and a strong work ethic.

Benefits: 

• Medical, Dental, and Vision 
• Flexible Spending Account (FSA) 
• Dependent Care Account 
• 403(b) Retirement Plan 
• Vacation Time (PTO) 
• Paid Holidays / Floating Holidays (2) 
• Paid Sick Leave 
• Paid Bereavement Leave 
• Digital Wellness (Calm/Bitwarden)

Important Note for Applicants: 

The California Teaching Fellows Foundation is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender (pregnancy), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any or any other characteristic protected by law.

This employer participates in E-Verify and will use E-Verify to confirm employment eligibility for all newly hired employees.

California Teaching Fellows Foundation engages in a timely, good-faith interactive process with qualified individuals who request reasonable accommodation. This process may include discussion of job-related limitations, potential accommodations, and documentation limited to what is job-related and consistent with business necessity, in accordance with EEOC and ADA requirements.
Please review the ADA and Essential Functions Document before applying:
CTFF ADA and Essential Functions Document - Tutor