Birch, Stewart, Kolasch & Birch, LLP, an internationally recognized intellectual property law firm located in Falls Church, VA, has an exciting opportunity for a qualified Basic Formalities Specialist. The Basic Formalities Department serves as the primary and direct support system for attorneys regarding the reporting of Office Actions, Notices of Allowance, Letters Patent and Issue Notifications. Other duties include overseeing patent maintenance fee related issues and other duties as assigned. The Formalities Specialist serves as the interim personnel coverage, as assigned, to ensure continual and consistent support for the Departments. The Formalities Specialist possesses a basic understanding of firm processes and clerical procedures. The Formalities Specialist reports to the IP Manager of the Basic Formalities Department. This is a nonexempt position. Pay Range: $20-$23/hour
Responsibilities and Duties
- Fully adhere to firm confidentiality standards to include, but not limited to: attorney client correspondence and communications.
- Review, prepare and forward reporting letters to clients regarding, but not limited to: Office Actions, Notice of Allowances, Issue Notifications, Letters Patent and Maintenance Fee’s.
- Responsible for preparing weekly reports regarding Issue Notification’s and Patent reporting.
- Responsible for generating Info only reports from Elite for cases on weekly reports.
- Responsible for reviewing dockets (OAQR)
- Carry out and/or assist in special tasks or duties as requested by the IP Manager of respective Departments.
- Other duties as assigned.
Benefits:
Comprehensive benefits package to include medical, dental, and vision insurance. Paid time off and paid holidays. Short term and long term disability coverage. Opportunity to work remotely.
Qualifications- Minimum high school diploma.
- Minimum of (1) year of experience in the Professional Environment and/or legal environment preferred.
- Knowledge of and experience with general office software such as Microsoft Word, Excel, Access, Outlook, etc.
- Knowledge of and experience with the administrative issues related to an Intellectual Property firm and/or legal environment is strongly preferred.
Other Requirements
- Service oriented individual with enthusiasm for the challenges of providing complex services in a law firm setting.
- Detailed oriented individual possessing organizational skills.
- Well rounded, approachable individual able to effectively communicate with others in a professional setting.
- Excellent oral and written communication skills.
- Ability to engage in and provide creative problem solving.
- Ability to multitask and work in a fast paced environment.
- Ability to fully adhere to firm confidentiality standards.
Skills Required
- High school diploma
- One year professional and/or legal environment experience
- Knowledge of Microsoft Word, Excel, Access, Outlook
- Knowledge of administrative issues related to an intellectual property firm or legal environment
- Excellent oral and written communication skills
- Detail-oriented with strong organizational skills
- Ability to adhere fully to firm confidentiality standards
- Ability to multitask and work in a fast-paced environment
- Service-oriented attitude and ability to interact professionally with others
- Creative problem-solving ability
What We Do
Birch, Stewart, Kolasch & Birch, LLP (BSKB) is an internationally recognized intellectual property law firm committed to obtaining and enforcing IP rights. Since 1976, the firm has provided a full range of services, including patent prosecution, post-grant proceedings, litigation, and licensing. Their knowledgeable attorneys and agents hold advanced degrees in chemistry, electronics and IT, mechanical engineering, and life sciences/biotechnology.
