Attendance Analyst

GENERAL SUMMARY: The Attendance Data Clerk will join a high-performing Data and Analytics team. The Attendance Data Clerk will support all of the functions that encourage attendance, because we know that students who attend today can achieve tomorrow. This position will play a significant role in our attendance systems, our application and enrollment processes, and additional projects managed by the Data Team. This is a highly visible role that supports many functions within the organization. 

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Essential Duties and Responsibilities:  
Duties include but are not limited to:  

Attendance Systems 

• Assist in the management of a system that sends truancy letters, manages attendance conferences, and tracks students who progress along our Board-adopted Attendance Policy 

• Assist in the management of our Attendance Incentive Program, which encourages students to attend school regularly 

• Collect Weekly Attendance Reports from our school sites and implement a schedule of reviews to ensure attendance accuracy 

• When necessary, assist school sites with attendance entry 

• Collaborate with site staff to reconcile attendance and behavior records 

• Assist other staff to ensure accurate attendance reporting to internal and external stakeholders 

• Support the training of staff to ensure appropriate implementation of our attendance policies 

• Support with additional attendance work as needed 

Application and Enrollment Processes (seasonally) 

• Assist in the Application process, including but not limited to: update enrollment spreadsheets, process documents, and evaluate enrollment information for errors 

• Assist in the Enrollment process, including but not limited to data entry and data verification. 

• Support with additional application and enrollment projects as needed 

Data Team Projects 

• Assist the Director in the management of Homeless Liaison work, including organizing supplies and sharing information with staff 

• Support School Site Council and English Learner Advisory Committee elections and meetings 

• Manage requests for cumulative files for students who transfer out of our schools 

• Support with additional department projects as needed 

Required knowledge, skills & abilities:  

• Proficiency with Microsoft Office Suite and Google Suite 

• Strong interpersonal, communication, and presentation skills 

• Ability to work independently with little direction 

• Adaptability – can thrive in a rapidly changing environment and can learn the skills needed to meet the organization’s needs 

Education and Experience:  

• High school graduate; Bachelor’s degree preferred 

• 3-5 years’ experience in an office setting preferred 

Working Conditions:   

Physical Abilities  

• Hearing and speaking to conduct group training, exchange information in person, electronically, and over the telephone  
• Ability to read printed material and computer screens, and to understand speech at normal levels  
• Dexterity of hands and fingers to operate a computer keyboard and other office equipment  
• Kneeling, bending at the waist, and reaching overhead above the shoulders and horizontally to retrieve and store files and supplies.  
• Ability to climb stairs, bend, reach, walk, sit, and stand for extended periods of time. Ability to lift and carry 10 pounds.  
• Occasional travel to school sites within the organization is required to support attendance, enrollment, training, and other department activities. 
• Accommodations will be made to enable individuals with disabilities to perform job functions.  

CLEARANCES 

Criminal Justice/Fingerprint Clearance 

TB Clearance