The Role
Serves as the primary contact for new employees, volunteers, and rehires throughout onboarding and clearance. Tracks background checks, training, certifications, documentation, and HRIS records; communicates status to hiring managers; maintains SOPs and onboarding resources; prepares monthly reports; improves onboarding processes; and supports recruiting events and candidate communications during peak periods.
Summary Generated by Built In
BENEFITS THAT BENEFIT YOU
- FREE YMCA Family Gym Membership and Program Discounts
- FREE Medical HMO Plans Available, Long-term Disability, Employee Assistance Programs, Basic Life Insurance
- Affordable Medical PPO Option
- Education Assistance Program Up To $1,500 per year
- YMCA Retirement Fund
- Paid Time Off, Sick Leave, and Holidays
- Flexible Schedule
What does an Association Onboarding Specialist do?
- Serve as the primary point of contact for new employees, volunteers, and eligible rehires, guiding them through applicable onboarding requirements from post-offer through clearance to begin duties onsite
- Communicate with hiring managers regarding status, outstanding items, timelines, and clearance
- Actively manage and track completion of onboarding requirements, including background checks, trainings, certifications, and required documentation, by regularly reviewing onboarding checklists and pre-hire statuses
- Add new hires and maintain accurate onboarding records in HRIS and onboarding systems, ensuring timely updates and completion of all checklist items
- Collaborate with internal teams to ensure onboarding aligns with program and compliance requirements
- Identify and implement opportunities to improve the onboarding experience, including streamlining processes, increasing use of HRIS automation, maintaining onboarding resources, and standardizing communications and resources for new hires, volunteers, and hiring managers
- Develop, maintain, and periodically review standard operating procedures (SOPs) for onboarding processes to promote consistency, efficiency, compliance, and clear accountability across the Association
- Prepare and review monthly onboarding reports for the Human Resources Director, including hiring volume, onboarding completion times, outstanding requirements, delayed onboarding items, and identified trends or opportunities for process improvement
- Assist Talent Acquisition and Outreach Specialist with recruiting efforts during peak hiring periods, including job fairs, hiring events, outreach activities, and candidate communications
Our Commitment to Belonging
At the Channel Islands YMCA, we are committed to building bridges within our communities. We aspire to create spaces, experiences, and a culture where all people belong and feel connected.
Qualifications- Must be at least 18 years old
- Associate’s Degree preferred; related work experience may offset degree requirement
- Previous work-related experience preferred
- Knowledge of CA Labor and Employment Laws
- Complete required certifications within 60 days of hire
- Complete all required Branch and Position specific trainings as required within two weeks of hire
- Ability to obtain a Criminal Record Clearance
- Maintain a valid California driver’s license, active participation in the California DMV Pull Program, an acceptable driving record and approval status as determined by the Channel Islands YMCA and/or its insurance carrier
Skills Required
- Must be at least 18 years old
- Associate's degree preferred; related work experience may offset the degree requirement
- Previous work-related experience
- Knowledge of California labor and employment laws
- Complete required certifications within 60 days of hire
- Complete branch- and position-specific training within two weeks of hire
- Ability to obtain a criminal record clearance
- Valid California driver's license
- Active participation in the California DMV Pull Program
- Acceptable driving record and approval status determined by the Channel Islands YMCA or its insurance carrier
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The Company
What We Do
Channel Islands YMCA is a nonprofit charitable organization serving communities across San Luis Obispo, Santa Barbara, and Ventura counties. It provides programs for people of all ages and backgrounds, based on Christian principles, with a focus on youth development, healthy living, and social responsibility. Its work includes cultivating youth potential, promoting fitness and well-being, filling community-service gaps, and bringing diverse people together to learn, grow, and thrive.
