Associate Program Manager, Operations (Local Hire –Manilla)

Program Coordination & Implementation Support

• Support the Country Manager and Regional Program Manager in turning partner-identified needs into organized project concepts, implementation plans, activity timelines, budgets, and scopes of work.
• Coordinate day-to-day program activities with local partners, vendors, beneficiaries, and stakeholders to support timely and effective implementation.
• Track project milestones, deliverables, deadlines, action items, and follow-up needs, ensuring the Country Manager has accurate and current implementation information.
• Help identify implementation challenges, documentation gaps, or emerging risks and elevate them with practical recommendations.

Partner & Stakeholder Coordination

• Maintain regular coordination with local partners, NGOs, civil society actors, vendors, and other implementation stakeholders, as directed by the Country Manager.
• Help prepare partners for program implementation by clarifying project expectations, deliverables, documentation needs, timelines, and communication channels.
• Coordinate with the Operations Coordinator on partner vetting, contracting, payments, procurement documentation, and file management, so program needs are accurately reflected in operational workflows.
• Support meeting preparation and follow-up, including agenda development, note-taking, action tracking, and consolidation of partner updates.

Project Documentation, Reporting & Learning

• Maintain organized project plans, implementation trackers, activity updates, and program files for the Country Manager.
• Assist with project proposals, scopes of work, budgets, concept notes, post-project assessments, and other implementation documentation.
• Support reporting on project progress, outcomes, lessons learned, and impact stories in coordination with the Country Manager.
• Help ensure project records are accurate, complete, and audit-ready, including partner documentation, approvals, deliverables, and implementation evidence.

Internal Coordination & Administrative Program Support

• Coordinate with U.S.-based Spirit of America staff, Program Operations, Legal, Finance, and regional team members to help move program activities forward.
• Support the Country Manager in tracking country office priorities, implementation calendars, internal deadlines, and cross-functional requests.
• Assist with preparation of briefing materials, partner updates, donor-facing inputs, PowerPoint slides, fact sheets, and other program communications as needed.
• Provide general programmatic support to the country office while ensuring alignment with Spirit of America policies, risk management standards, and ethical expectations.

What Success Looks Like in This Role:

• The Country Manager has reliable, timely, and well-organized programmatic support across planning, implementation, documentation, and reporting.
• Project activities are clearly tracked, implementation updates are current, and action items are followed through to completion.
• Partners and stakeholders receive clear guidance on implementation expectations, deliverables, documentation, and timelines.
• Program files are complete, accurate, and audit-ready, supporting strong documentation integrity and accountability.
• Implementation risks, delays, and documentation gaps are identified early and elevated with practical recommendations.
• The country office is better able to deliver high-impact programs that align with Spirit of America’s mission, priorities, and risk posture.

Qualifications:

• Bachelor’s degree in international relations, international development, public administration, security studies, business administration, or a related field.
• Minimum of 3 years of experience supporting program implementation, project coordination, international development, civil society programming, stabilization, humanitarian assistance, security cooperation, or related work.
• Experience supporting projects in complex operating environments, preferably in the Philippines or the Indo-Pacific region.
• Strong understanding of project coordination, implementation tracking, stakeholder communication, budgeting support, and documentation management.
• Ability to translate programmatic needs, partner input, and implementation updates into clear plans, trackers, scopes of work, briefings, and written materials.
• Experience working with NGOs, civil society organizations, government entities, military stakeholders, vendors, or international organizations.
• Strong attention to detail and ability to manage sensitive information with discretion.
• Excellent written and verbal communication skills in English required.
• Ability to work collaboratively across cultures and with remote teams.
• Fluency in Filipino required; proficiency in another local language preferred.

Benefits and employment arrangements will be structured in accordance with local employment requirements. This position is based in Manila. International relocation assistance is not provided.

We encourage interested candidates to apply as soon as possible, as applications will be reviewed on a rolling basis.