Associate Process Lead

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Business Title: Senior Analyst – Contract Management

Management Level: Senior Associate Level 2/3

Position: Process Lead    

Department: BPM/Real Estate Lease Abstraction

Employment Type: Permanent

Experience: 7 - 9 years

Shift Timings - 11.00 AM – 8.00 PM (Time may Vary with requisition of the HOD / Manager)

The successful candidate will join the Retransform BPM – Lease Abstraction team as a Process Lead and to play a critical role in maintaining high-quality abstracts, optimizing processes, and supporting continuous improvement initiatives. Additionally, the role involves mentoring team members and ensuring consistent adherence to organizational policies and service-level expectations. This role involves managing daily deliverables and coordinating with project manager.

Reporting

The position reports to AVP – Real Estate

About Apex

The Apex Group is a global financial services provider with 3,000 staff across 40+ offices globally. We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do.

Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex provides a global platform to allow you to thrive.  

Job Specification

• Project Management Support - Assist the project manager in managing the projects and other management activities
• Lease Document Review - Analyse commercial and residential lease agreements to identify and extract critical financial, legal, and operational terms.
• Database Review and Management – Review the data in the lease management systems or client-specific platforms, ensuring consistency and completeness.
• Quality Assurance - Perform self-reviews and participate in peer reviews to maintain high standards of accuracy and compliance with project guidelines.
• Document QC Reporting & Analysis: Review the Document Quality Check reports and analyse the findings based on client feedback.
• Client-Specific Customization - Adapt abstraction formats and processes to meet unique client requirements and project specifications.
• Collaboration and Communication - Work closely with team members, project leads, and cross-functional departments to resolve queries and ensure smooth workflow.
• Documentation and Reporting - Maintain proper documentation of reviewed leases and generate reports as required for internal tracking or client delivery.
• Compliance and Confidentiality - Ensure all lease data is handled in accordance with confidentiality agreements and regulatory standards.
• Continuous Improvement - Contribute to process enhancements, automation initiatives, and best practices to improve efficiency and accuracy
• Data Accuracy: Maintain 100% data accuracy in all assigned tasks by following established standards and performing thorough reviews

Skills Required

• Bachelor’s degree in commerce, Accounting, Finance, or related field
• 7 - 9 years of experience in lease abstraction, real estate administration, or legal documentation review.
• Ability to train and mentor junior lease analysts and assist in onboarding new team members.
• Proven track record of working with commercial and residential lease agreements across diverse geographies and property types.
• Experience using lease abstraction platforms, document management systems, or real estate databases (e.g., Yardi, MRI, Lucernex, Visual Lease, CoStar).
• Familiarity with BPM (Business Process Management) environments and client-driven service delivery models.
• Ability to identify and extract nuanced lease terms with precision and consistency.
• Strong ability to interpret complex documents and assess their impact on financial and operational metrics.
• Skilled in Microsoft Excel, Word, and lease abstraction tools; comfortable navigating digital document workflows.
• Clear and concise written communication to produce accurate lease summaries and collaborate with internal teams.
• Capable of handling multiple leases and meeting tight deadlines without compromising quality.
• Commitment to maintaining high standards through peer reviews, audits, and continuous improvement.
• Ability to create and maintain SOPs, processing documentation, checklists and experience in presentation skills.

Nice to have:

• Exposure to global lease portfolios and multi-jurisdictional legal frameworks.
• Knowledge of IFRS 16 / ASC 842 lease accounting standards.
• Experience in process automation or working with AI-assisted abstraction tools

What you will get in return

• A genuinely unique opportunity to be part of an expanding large global business
• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly

Additional information

We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, color, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR)) please visit https://theapexgroup.com/csr-policy/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.