Associate Manager - Finance

JOB DESCRIPTION

Associate Manager - Finance 

Location: Bengaluru, Karnataka

Role Purpose:

The Associate Manager – Finance is a hands-on execution and coordination role that supports and assists the Senior Finance Manager across the Finance & Accounts function. The role helps run day-to-day financial management accounting and reporting, statutory and FCRA compliance, treasury and banking, grant and donor accounting, payroll, ERP administration, accounts payable, audits, taxation, and internal controls. Acting as a reliable second line to the Senior Finance Manager, the person ensures routine finance processes run accurately, on time, and compliantly across multi-location, donor-funded operations freeing up leadership bandwidth for strategy, banking, and donor engagement while driving documentation integrity, audit readiness, and process improvement.

Key Responsibilities:

Financial Accounting & Reporting

• Lead monthly, quarterly, and annual financial closing processes.
  

• Ensure accurate accounting in accordance with applicable accounting standards and
  

• organizational policies.
  

• Review journal entries, payment vouchers, receipt vouchers, contra entries, and
  

• adjustment journals.
  

• Maintain General Ledger, Chart of Accounts, trial balance, balance sheet schedules,
  

• and income & expenditure statements.
  

• Manage accruals, prepayments, deferred income, grant accounting, and fund
  

• accounting.
  

• Ensure project-wise, donor-wise, cost centre-wise, and fund-wise accounting.
  

Grant & Donor Finance

• Record grant receipts and donor income in ATLAS ERP.
  

• Maintain grant-wise accounting and donor fund utilization.
  

• Support donor audits and grant reconciliations.
  

• Ensure proper accounting of restricted and unrestricted funds.
  

• Prepare and issue 80G receipts for eligible donations and maintain the related
  

registers.

Treasury & Banking Operations

• Manage banking operations across multiple bank accounts.
  

• Process NEFT, RTGS, IMPS, CMS, bulk payments, and international remittances.
  

• Manage fixed deposits, investments, and interest accounting.
  

• 
  

• Perform daily bank reconciliations.
  

• Coordinate with banks for account opening, closure, KYC updates, internet banking,
  

• authorized signatory changes, payment recalls, and banking resolutions.
  

• Handle FCRA designated and utilization bank accounts.
  

Accounts Payable

• Review vendor on boarding and KYC documentation.
  

• Verify vendor bank details using cancelled cheques or passbooks.
  

• Review invoices for GST, TDS applicability, and contractual compliance.
  

• Ensure timely vendor payments and vendor reconciliations.
  

• Monitor advances, credit notes, debit notes, and outstanding balances.
  

• Support procurement through budget validation, payment approvals, and financial compliance.
  

Payroll & Employee Benefits

• Manage end-to-end payroll processing including payroll preparation, validation,
  

• approvals, salary disbursement, statutory deductions, payroll accounting, and
  

• reconciliations.
  

• Process Full & Final settlements, gratuity, and employee reimbursements.
  

• Ensure timely remittance of PF, ESI, Professional Tax, and TDS.
  

• Generate Form 16 and payroll-related reports.
  

• Coordinate with HR on payroll master updates and employee lifecycle changes.
  

ESS Portal Administration

• Administer the Employee Self-Service (ESS) Portal.
  

• Create and maintain employee profiles.
  

• Update reporting managers, approval workflows, and organizational hierarchy.
  

ERP Administration 

• Administer the ERP Finance Module.
  

• Manage vendor masters, donor masters, project masters, employee masters, and
  

• approval workflows.
  

• Park grant receipts and accounting entries in ATLAS.
  

• Configure user roles and access controls.
  

• Troubleshoot ERP issues and coordinate with implementation partners.
  

• Train employees on ERP processes and workflows.
  

• Participate in testing and implementation of new modules.
  

Taxation & Statutory Compliance

• Ensure compliance with Income Tax, GST, TDS, FCRA, PF, ESI, Professional Tax,
  

• and other statutory requirements.
  

• Prepare and file TDS returns, GST returns, and statutory reconciliations.
  

• Reconcile 26AS, AIS, and TDS records.
  

• Handle assessments, notices, and departmental correspondence.
  

• Ensure compliance with 12A, 80G, FCRA, and NGO regulatory requirements.
  

Audit & Internal Controls

• Coordinate Statutory Audit, Internal Audit, Donor Audit, FCRA Audit, and Tax
  

• Audit.
  

• Prepare audit schedules, supporting documents, confirmations, and reconciliations.
  

• Respond to audit queries and ensure timely closure of audit observations.
  

• Strengthen financial controls and compliance frameworks.
  

• Maintain complete audit documentation and statutory records.
  

Policies, SOPs  Process Improvement

• Develop, implement, and periodically review finance policies and Standard Operating
  

• Procedures (SOPs).
  

• Drive automation and process improvements across finance operations.
  

• Strengthen internal controls and financial governance.
  

• Support digital transformation initiatives within Finance.
  

Employee Induction & Capacity Building

• Conduct finance induction sessions for all new employees.
  

• Orient employees on:
  

• o Finance policies and procedures
  

• o Procurement process
  

• o Travel and expense reimbursement policy
  

• o Corporate credit card policy
  

• o Vendor payment process
  

• o Employee advances and settlements
  

• o ATLAS ERP and ESS Portal usage
  

Team Leadership

• Lead, mentor, and develop the Finance & Accounts team.
  

• Set goals and monitor team performance.
  

• Ensure timely completion of finance deliverables.
  

• Foster collaboration with HR, Procurement, Programmes, IT, Leadership, and
  

• external stakeholders.
  

Required Skills & Competencies

• Strong knowledge of accounting principles, preferably in the non-profit/NGO sector and donor-funded projects.
  

• 5- 7 years experience in FCRA, Income Tax, GST, TDS, PF, ESI, and other statutory compliance requirements.
  

• Han