The Role
Process supplier invoices, employee expenses, and vendor payments accurately and on time. Responsibilities include purchase order matching, discrepancy resolution, approval workflow monitoring, supplier reconciliations, payment runs, expense compliance reviews, stakeholder communication, and accounts payable reporting. The role requires strong financial controls, VAT knowledge, attention to detail, numeracy, Excel skills, and the ability to manage deadlines independently.
Summary Generated by Built In
The Accounts Payable Analyst is responsible for ensuring the accurate and timely processing of supplier invoices, employee expenses, and vendor payments while maintaining strong financial controls and stakeholder relationships.
Key Responsibilities
• Process supplier invoices through the Medius system ensuring accurate extraction and validation of invoice data.
• Match supplier invoices against approved Purchase Orders (POs) and investigate discrepancies.
• Liaise with business stakeholders regarding Purchase Orders and goods receipt processes.
• Route invoices through the appropriate approval workflows and monitor approvals.
• Perform supplier statement reconciliations and follow up on outstanding invoices or misallocations.
• Prepare supplier payment runs in accordance with agreed payment terms.
• Review and process employee expense claims through ExpenseIn.
• Resolve supplier queries in a timely and professional manner.
• Review and approve employee expenses for policy and compliance adherence.
• Generate Accounts Payable reports and provide status updates on liabilities and outstanding invoices.
• Match supplier invoices against approved Purchase Orders (POs) and investigate discrepancies.
• Liaise with business stakeholders regarding Purchase Orders and goods receipt processes.
• Route invoices through the appropriate approval workflows and monitor approvals.
• Perform supplier statement reconciliations and follow up on outstanding invoices or misallocations.
• Prepare supplier payment runs in accordance with agreed payment terms.
• Review and process employee expense claims through ExpenseIn.
• Resolve supplier queries in a timely and professional manner.
• Review and approve employee expenses for policy and compliance adherence.
• Generate Accounts Payable reports and provide status updates on liabilities and outstanding invoices.
Skills, Knowledge and Expertise
• Established background in Accounts Payable.
• Excellent numeracy and analytical skills.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Understanding of VAT requirements relating to expenses and supplier invoices.
• Good knowledge of Microsoft Excel.
• Ability to work to deadlines and manage priorities effectively.
• Proactive and able to work independently with minimal supervision.
• Ability to develop strong relationships with stakeholders across the business.
• Team player with a collaborative approach.
• Knowledge of Medius and Microsoft Business Central is advantageous.
Key Competencies:
Attention to Detail, Accountability, Customer Service, Problem Solving, Teamwork, Communication, Time Management and Continuous Improvement.
• Excellent numeracy and analytical skills.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Understanding of VAT requirements relating to expenses and supplier invoices.
• Good knowledge of Microsoft Excel.
• Ability to work to deadlines and manage priorities effectively.
• Proactive and able to work independently with minimal supervision.
• Ability to develop strong relationships with stakeholders across the business.
• Team player with a collaborative approach.
• Knowledge of Medius and Microsoft Business Central is advantageous.
Key Competencies:
Attention to Detail, Accountability, Customer Service, Problem Solving, Teamwork, Communication, Time Management and Continuous Improvement.
About
At ParentPay Group, we believe that when schools run well, students thrive. That’s why we’ve spent decades building the operating system that supports well‑run schools – a seamless layer of tools, insights, and support that makes school life simpler for teachers, leaders, caterers, parents, and students alike.From cashless payments and parent engagement to catering management, library systems, and MIS platforms, we connect the everyday parts of education through simple, secure, and connected tools. What began as a way to make school payments easier has grown into Europe’s leading EdTech group – trusted by over 20,000 schools and 9 million users across the UK and Europe.Every day, our platforms process millions of payments, messages, and data points, quietly working in the background so schools can shine out front. Together, we’re helping schools save time, cut costs, and create more time for learning.ParentPay Group is more than a collection of brands. We are a group of people dedicated to supporting well‑run schools and giving time back to teachers, parents, caterers, admin staff – and most importantly, to students.
Skills Required
- Established background in Accounts Payable
- Excellent numeracy and analytical skills
- High level of accuracy and attention to detail
- Strong written and verbal communication skills
- Understanding of VAT requirements relating to expenses and supplier invoices
- Good knowledge of Microsoft Excel
- Ability to work to deadlines and manage priorities effectively
- Ability to work proactively and independently with minimal supervision
- Ability to develop strong stakeholder relationships
- Collaborative team-player approach
- Knowledge of Medius
- Knowledge of Microsoft Business Central
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The Company
What We Do
ParentPay Group is a leading European EdTech company that provides an integrated ecosystem of technologies for educational institutions. Their services include data management, cashless payments, parent engagement, meal management, and library systems. Their mission is to streamline administrative tasks for schools, allowing educators to save time and focus on teaching and supporting students, ultimately aiming to create more time for learning.
