Associate, Agency and Trustee Services

Job Specification – Operations Senior Analyst

Definitions

KATS – Kroll Agency and Trustee Services Ltd

LIQ – LoanIQ (Kroll’s current system of record)

Connexis – BNP Paribas’ electronic banking platform

Senior position where you will be heavily involved in the day to running of KATS Operations team and all its functions to include (for loan and non-loan transactions):

New deal set-up – taking responsibility for inputting and setting up new transactions in LIQ in accordance with facility agreements and Kroll’s procedures. This is to include:

• Recording loan / facility details in LIQ
• Performing call backs to verify Lender and Borrower admin forms and entering them in LIQ
• Entering loan party information in LIQ
• Entering lender and borrower SSIs into Connexis 
• Recording new transactions in Kroll’s diary system
• Entering lender details in Debt Domain platform 

Managing initial drawdown of loan facilities – liaise with the relationship management team to co-ordinate and implement operational aspects of initial loan draws in accordance with facility agreements and KATS procedures. This will include:

• Checking utilisation requests from borrowers
• Issuing demand notices to lenders for initial drawdown*
• Notifying BNP Paribas of upcoming drawdown
• Monitoring receipt of lender funds to Kroll client accounts
• Confirming release of funds with lenders (obtaining swift messages)
• Following up with BNP Paribas to trace missing lender funds and following up with the lenders where required
• Creating a payment file(s) for the borrower payment (plus any other remittances required under the funds flow) in Connexis for release of funds by the relationship management team
• Notifying relationship management team that funds have been received, remittances have been created and are ready to be released
• Reconciling Kroll client accounts upon release of payments
• Rate fixing of loan on drawdown in accordance with agreements
• Updating LIQ with new interest period and interest rate
• Compiling and sending rate-fixing notices to lenders
• Diarising next rollover / interest payment date in KATS diary system

Managing loan rollovers and other scheduled deal activity – ensure completion of scheduled agency activity in accordance with facility agreements and KATS procedures. This will include:

• Monitoring KATS diary system to ensure upcoming rollovers / scheduled deal activity is actioned
• Calculating amounts of interest and principal due to the lenders
• Calculating fees due to the lenders
• Compiling and sending demand notices to the borrower requesting payment of scheduled interest, fees and principal due under the agreement
• Creating payment files for payment of interest, fees and principal due to the lenders
• Rate fixing for new interest period (in conjunction with the borrower)
• Compiling and sending new rate fix notices to lenders and borrowers
• Notify BNP Paribas of upcoming rollover activity on the account
• Monitoring receipt of interest, fees and principal payments to Kroll’s client accounts
• Advising relationship management team of receipt of borrower payments to Kroll’s client accounts
• Diarising for next rollover / interest payment dates
• If borrower funds not received, following up with borrower and advise relationship management team
• Reconciling Kroll’s client accounts upon release of payments

Managing ad-hoc / unscheduled payments of principal – liaising with relationship management team to administer unscheduled payments of loan principal and accrued interest in accordance with facility agreements and KATS’s procedures. This is to include:

• Receiving and processing borrower notices of repayment / prepayment
• Calculating lender pro rata share of principal, accrued interest, breakage costs and fees and issuing notices to demand the same from the borrower
• Issuing lender notices to confirm upcoming repayment / prepayment
• Creating payment files in Connexis for each lender share of repayment / prepayment
• Advising BNP Paribas of upcoming account activity
• Monitoring receipt of funds to Kroll’s client accounts
• Notifying relationship management team of receipt of funds into Kroll’s client accounts
• If borrower funds not received, following up with borrower and advise relationship management team
• Updating LIQ with details of repayment and prepayment and issuing lender / borrower notices accordingly
• Reconciling Kroll’s client accounts upon release of payments

Other ad-hoc tasks and duties – undertake other ad-hoc tasks and duties as and when the need arises to include: 

• Taking responsibility for the administration of non-loan transactions as and when the need arises
• Tax reporting as and when required under a transaction
• Writing and monitoring procedures
• Building, mentoring and managing operations team as it grows
• Taking responsibility for operations’ team risk monitoring and implementing controls
• Monitoring and responding to Borrower, Lender, Counsel and Sponsor queries

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