Associate Administrative Assistant

Job Description
Descripción del puesto - Associate Administrative Assistant
Associate Administrative Assistant
Lugar: Madrid, España
Tipo de contrato: indefinido
Lunes a Viernes
Buscamos un/a Associate Administrative Assistant que, en determinadas ocasiones, también dará soporte en recepción y atención al público. Se trata de un puesto dinámico y variado, ideal para una persona muy organizada, proactiva y orientada al servicio, que disfrute trabajando en un entorno colaborativo.
Responsabilidades principales
En sustitución de la persona de recepción cuando sea necesario:
Recepción y atención al público

• Recibir y atender a los visitantes de manera profesional y amable
• Gestionar llamadas telefónicas entrantes y canalizar las consultas adecuadamente
• Dar soporte general de atención al cliente y resolución de incidencias básicas
• Garantizar una primera impresión positiva de la empresa en recepción

Soporte administrativo

• Gestionar correos electrónicos y comunicaciones generales de oficina
• Organizar reuniones, agendas, reservas de salas y citas
• Gestionar el material de oficina, control de stock y realización de pedidos
• Apoyar en la gestión de correo postal, mensajería y distribución de documentos
• Colaborar en tareas básicas de facturación, pedidos y albaranes cuando sea necesario

Trabajo del día a día:
Datos y documentación

• Archivar y organizar documentación física y digital
• Introducir y actualizar datos en sistemas internos, hojas de cálculo y bases de datos
• Preparar informes básicos, hojas de cálculo y documentación de soporte
• Dar soporte en la gestión de solicitudes internas y procesos administrativos

Tareas administrativas adicionales (deseable exposición)

• Apoyo en la descarga y gestión de notificaciones de portales de la Administración Pública
• Colaboración en la tramitación de certificados y registros básicos (p. ej., certificados de empresa, códigos LEI, cambios de nombre) ante organismos correspondientes
• Soporte en gestiones con HMRC y otros organismos reguladores cuando sea necesario
• Apoyo en trámites administrativos locales

Requisitos y competencias

• Experiencia previa en atención al cliente, recepción o puestos similares de cara al público
• Excelentes habilidades de comunicación verbal y escrita
• Actitud positiva, orientada al servicio y al trabajo en equipo
• Alta capacidad de organización y gestión de múltiples tareas
• Gran atención al detalle
• Persona proactiva, autónoma y con iniciativa
• Capacidad para gestionar incidencias y resolver problemas básicos con calma y eficacia

Idiomas

• Inglés fluido (nivel mínimo B2), con capacidad para atender recepción y recibir visitas con soltura en inglés y español

Experiencia deseable

• Experiencia en tareas administrativas y suporte en entorno corporativo
• Experiencia en organización de agendas, coordinación de oficina o soporte de instalaciones
• Conocimientos básicos de facturación, pedidos o tareas financieras sencillas
• Experiencia en entornos corporativos o regulados será un plus

About Us
CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®
Visit our careers site to learn more about CSC and our commitment to our clients, communities, and each other.
CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.
CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers.
We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. We encourage candidates to work closely with our talent acquisition partners to convey their specific needs. Our commitment to accessibility reflects our broader dedication to diversity and belonging,
CSC only accepts resumes from employment agencies that are part of our approved supplier program. Resumes submitted from other agencies either to talent acquisition, our hiring leaders, employees, or through any other mechanism other than our supplier process, will not be eligible to claim related fees and the submitted resumes will be considered property of CSC.
We encourage candidates to apply directly to our website and not through third-party sources.
Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.
About the Team
At CSC®, we're always looking ahead, finding ways to innovate, challenge the status quo, and anticipate the needs of our clients. We exceed expectations by adapting client ambitions and goals as our own. This Fierce Client Spirit has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 125 years. It's also the reason we're the trusted partner of many of the world's most successful organizations.
CSC is committed to attracting, developing, and retaining talented people whose values align with ours. We empower our colleagues to bring the right solutions to market to meet client demand. That's why we are the leading provider of business administration and compliance solutions.

• CSC is a great place to work with smart and dedicated people.
• We have won several employer recognition awards, including Top Workplace USA, Great Places to Work India, and Built In's Best Places to Work.
• We offer fulfilling work and career opportunities. Most positions are filled with internal moves and employee referrals.
• Employees are eligible for Success Sharing, bonuses, or commission plans based on role and individual performance.
• CSC offers a competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more.
• As business needs allow, CSC offers hybrid or remote work schedules in alignment with local regulations. Specific details for this position will be discussed during the interview process.