We are looking for a proactive and organised Associate – Administration & Office Management to support the smooth day-to-day functioning of our office. The role involves assisting with facilities coordination, vendor management, office supplies, travel arrangements, documentation, and employee support.
The ideal candidate should have good coordination and communication skills, attention to detail, and the ability to manage multiple operational tasks effectively.
Office Administration & Facilities
Support day-to-day office and facilities operations, including housekeeping, security, maintenance, pantry, and general office services.
Coordinate with vendors and service providers for routine maintenance and operational requirements.
Assist with vendor follow-ups, quotations, service requests, and documentation.
Maintain inventory of office supplies, pantry items, stationery, and facility-related materials.
Monitor stock levels and coordinate timely replenishment of essential items.
Assist with invoice verification and coordinate with the Finance team for payment processing.
Maintain administrative records, trackers, vendor details, and related documentation.
Support workplace readiness, including seating arrangements, meeting rooms, and employee requirements.
Coordinate visitor management, reception activities, and general workplace logistics.
Assist in organising internal meetings, employee engagement activities, celebrations, and office events.
Support basic IT asset coordination such as asset handover, collection, and documentation as per defined processes.
Identify and report office or facility-related issues and ensure timely follow-up with the concerned teams or vendors.
Assist with employee and guest travel arrangements, including flights, trains, and local transportation.
Coordinate hotel bookings and accommodation requirements.
Liaise with travel agencies, hotels, and transportation vendors for bookings and confirmations.
Maintain travel-related records, approvals, itineraries, and supporting documents.
Ensure travel arrangements are made in accordance with company policies and approval processes.
Assist in comparing travel options and identifying cost-effective arrangements.
Support employees with basic travel-related coordination and queries.
RequirementsKey Skills
6 months to 1 year of relevant experience in Administration, Office Management, Facilities, Travel Desk, or a similar role.
Good coordination and organisational skills.
Basic understanding of vendor coordination and procurement processes.
Proficiency in MS Office, particularly Excel and Word.
Good verbal and written communication skills.
Ability to manage multiple tasks and follow up effectively.
Strong attention to detail and documentation skills.
Ability to work independently on routine tasks while seeking guidance when required.
Basic experience in coordinating corporate travel such as flights, hotels, and local transportation.
Familiarity with travel booking portals or travel agency coordination.
Understanding of travel approvals and company travel policies.
Good planning and scheduling skills.
Ability to maintain travel itineraries and related documentation accurately.
Bachelor’s degree in Business Administration, Commerce, Management, or a related field.
Proactive and responsible approach to assigned tasks.
Strong follow-up and coordination skills.
Attention to detail and accuracy.
Reliable and organised in managing day-to-day activities.
Service-oriented approach towards employees and stakeholders.
Ability to work in a fast-paced and dynamic environment.
Willingness to learn and take ownership of administrative responsibilities.
Benefits
Competitive salary and benefits
Medical Insurance
Parental Support – Maternity Cover
Retirement Benefits – PF Contribution
Opportunities for professional growth
Collaborative and inclusive work environment
Skills Required
- 6 months to 1 year of relevant experience in administration, office management, facilities, travel desk, or a similar role
- Bachelor's degree in Business Administration, Commerce, Management, or a related field
- Proficiency in Microsoft Office, particularly Excel and Word
- Basic experience coordinating corporate travel, including flights, hotels, and local transportation
- Familiarity with travel booking portals or travel agency coordination
- Basic understanding of vendor coordination and procurement processes
- Good verbal and written communication skills
- Strong coordination, organisation, follow-up, and documentation skills
- Ability to manage multiple tasks independently and work in a fast-paced environment
What We Do
Crossbow Labs is a cyber security consulting company that assists organizations in securing computing, application builds, network architecture design, and IT controls deployment. It also focuses on identifying and managing cybersecurity risks and compliance requirements for organizations.
