The Role
Provides administrative and facilities support across offices and warehouses in Delhi, Gurgaon, and nearby locations. Responsibilities include managing supplies, inventory, assets, maintenance, vendors, invoices, dispatches, travel logistics, employee expense data, routine queries, and engagement activities. The role coordinates with HR, Finance, IT, Procurement, and service providers while maintaining records, following up on tasks, and ensuring smooth workplace operations.
Summary Generated by Built In
Job Role: Associate – Admin
You should apply if you have:
- A proactive, detail-oriented approach with strong ownership and follow-up mindset
- Excellent multitasking and organizational skills to manage administrative work across multiple locations
- Proven vendor management and coordination experience, including invoice verification and documentation
- The ability to travel between offices, warehouses, and vendor locations, with your own two-wheeler/vehicle
- Good working knowledge of MS Excel and MS Word, with comfort picking up new tools and systems quickly
- An empathetic, service-oriented approach towards supporting employees and resolving their queries
You should not apply if you:
- Prefer a desk-only role with no travel between office and warehouse locations
- Are uncomfortable coordinating daily with multiple vendors, teams, and service providers
- Need constant supervision to manage recurring administrative, facility, or logistics tasks
- Do not have access to a two-wheeler/vehicle for local official travel
Skills Required:
Administrative & Coordination Skills
- Vendor Management
- Facility & Asset Coordination
- Inventory & Stationery Management
- Invoice Verification & Documentation
- Travel & Logistics Coordination
- Employee Support & Query Resolution
Core Competencies
- Multitasking & Organizational Skills
- Follow-up and Ownership Mindset
- Active Listening & Problem-Solving
- High Attention to Detail and Accuracy
- MS Excel and MS Word Proficiency
- Cross-Functional Team Coordination
What will you do?
Office/Warehouse Administration
- Manage day-to-day administrative activities for the Delhi (Okhla – Head Office), Gurgaon Office, Delhi Warehouse, Faridabad Warehouse, and any future office or warehouse locations
- Ensure smooth functioning of office facilities and maintain a clean, safe, and organized workplace
- Coordinate with housekeeping staff/office boys to ensure timely cleaning and maintenance of office premises
- Monitor and maintain office housekeeping supplies and consumable inventory
Stationery & Office/Warehouse Consumables Management
- Maintain adequate stock of office/warehouse stationery and ensure timely procurement
- Manage pantry consumables such as tea, coffee, sugar, disposable items, etc.
- Track inventory consumption and prevent shortages
Asset & Facility Management
- Coordinate repair and maintenance of office/warehouse assets and infrastructure, including air conditioners, gates and locks, electrical switches and fittings, water taps and plumbing, furniture and fixtures, and joining kits/office setup requirements
- Coordinate with vendors for preventive and corrective maintenance
- Ensure timely closure of maintenance requests
Vendor & Invoice Management
- Verify vendor invoices against approved Purchase Orders/Stock received
- Coordinate with the Finance team for invoice processing and payment follow-ups
- Maintain records of invoices, quotations, and vendor documentation
- Build and maintain healthy relationships with vendors
IT Coordination
- Coordinate with the IT team for collection and dispatch of IT assets from one office to another via porter
- Connect with IT-Admin for internet connectivity issues and timely resolution
Logistics & Dispatch
- Coordinate dispatch of office materials and assets between offices and warehouses using logistics partners (e.g., Porter)
- Ensure timely delivery of dispatched items and track shipments until successful delivery
Employee Support
- Compile and share employee expense reimbursement data with the Finance team for processing
- Assist employees with administrative support and resolve routine queries promptly
- Coordinate travel arrangements including flight bookings, train ticket bookings, and hotel accommodation as required for employees or business travel
Employee Engagement Support
- Arrange cakes for monthly birthday celebrations
- Coordinate snacks, refreshments, and other eatables for employee engagement activities and office events
- Support the planning and execution of internal employee engagement initiatives
Coordination & Compliance
- Coordinate effectively with HR, Finance, IT, Procurement, and other internal departments
- Ensure timely follow-up on assigned tasks until closure
- Maintain accurate administrative records, reports, and documentation
- Suggest improvements to administrative processes for better efficiency
Work Experience: 1–2 years of experience in Administration, Facilities Management, or Office Operations
Education: Graduate (Bachelor's Degree in any discipline)
Preferred Industry: Nutraceuticals, E-commerce, Product-based Companies
Relevant Skills & Keywords:
- Vendor Management
- Facility Management
- Office Administration
- Inventory & Stationery Management
- Asset Maintenance Coordination
- Travel & Logistics Coordination
- Invoice Processing
- Employee Support
- Employee Engagement
- Cross-Functional Coordination
Employment Type: Full-Time
Reporting To: HR & Administration Manager
Location: Delhi (Okhla – Head Office), with coordination across Gurgaon Office, Delhi Warehouse, and Faridabad Warehouse
Perks:
- Friendly atmosphere
- High learning & personal growth opportunity
- Flexible Timings
- Diverse work environment
Why Nutrabay:
We believe in an open, intellectually honest culture where everyone is given the autonomy to contribute and do their life's best work. As a part of the dynamic team at Nutrabay, you will have a chance to learn new things, solve new problems, build your competence and be a part of an innovative marketing-and-tech startup that's revolutionising the health industry.
Working with Nutrabay can be fun, and a place of a unique growth opportunity. Here you will learn how to maximise the potential of your available resources. You will get the opportunity to do work that helps you master a variety of transferable skills, or skills that are relevant across roles and departments. You will be feeling appreciated and valued for the work you delivered. We are creating a unique company culture that embodies respect and honesty, which will create more loyal employees than a company that simply shells out cash. We trust our employees and their voice and ask for their opinions on important business issues.
About Nutrabay:
Nutrabay is the largest health & nutrition store in India. Our vision is to keep growing, have a sustainable business model, and continue to be the market leader in this segment by launching many innovative products. We are proud to have served over 1 million customers uptill now, and our family is constantly growing.
We have built a complex and high-converting eCommerce system, and our monthly traffic has grown to a million. We are looking to build a visionary and agile team to help fuel our growth and contribute towards further advancing the continuously evolving product.
Funding:
We raised $5 million in a Series A funding.
Skills Required
- 1-2 years of experience in administration, facilities management, or office operations
- Bachelor's degree in any discipline
- Access to a two-wheeler or vehicle for local official travel
- Proficiency with Microsoft Excel and Microsoft Word
- Vendor management and coordination experience, including invoice verification and documentation
- Ability to travel between offices, warehouses, and vendor locations
- Strong multitasking, organizational, follow-up, and ownership skills
- Employee support and query-resolution skills
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The Company
What We Do
Nutrabay is an India-based online retailer and health and performance nutrition brand offering authentic nutritional supplements, vitamins, protein products, health foods, and bodybuilding essentials. Its catalog includes whey and plant proteins, creatine, pre-workout supplements, weight gainers, fish oil, multivitamins, protein oats, peanut butter, and protein bars. The company also sells its own supplement range alongside products from international and Indian brands.
