Assoc. II, Administrative Services

Job Description

Role Summary

The Associate II, Administrative Assistant provides proactive, high-quality, flexible, and reliable administrative support to SCIS team members at Band 500 and below. 
This role assists with administrative functions relating to organization and communication across the team and ensures the efficient operation of the department and its team members.

In addition to supporting the daily functions of the team, the role supports various department-related committees and meetings that enhance the department and further its goals.

Responsibilities and Primary Activities

• Manages calendars, prepares correspondence and reports, and reliably handles confidential and politically sensitive issues.

• Often serves as an initial point of contact for and liaison to outside visitors, clients, and vendors.

• Coordinates and performs multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Prioritizes work activities with some supervision.

• Supports the use of Teams, SharePoint sites and department databases.

• Schedules interviews.

• Coordinate hiring and on-boarding of new hires. 

• Handle resignations/off-boarding.

• SAP experience processing purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP.

• Concur experience for processing expense reports.

• Communicates and interacts effectively with Our Company executives and internal/external clients both onsite and remotely to maintain workflow.

• Participates in special projects within the division or area with some supervision.

• Able to deal with difficult situations and people diplomatically and effectively.

• Experience scheduling complex travel arrangements, including multi-leg domestic and international travel.

• Experience with visa and passport processing.

• Experience with event planning and coordination.

• Extraordinary attention to detail.

• Outstanding communication and people skills.

• Experience with financial and budget tasks.

• Proactively takes initiative.

Required Education, Qualifications, Skills, & Experience
Education

• Required: High School Diploma

• Preferred: Advanced education or certifications (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).

• 5+ years of administrative assistant experience.

• Advanced ability using Microsoft Office Suite (Outlook, Word, Excel, Power Point) and ability to operate other peripheral devices.

• SAP experience processing expense reports, purchase orders, payment requests, and vendor add forms, as well as ability to run reports within SAP.

• Ability to handle simultaneous assignments.

• Extraordinary attention to detail.

• Strong communication and people skills.

• Collaborative, adaptive, & flexible.

• Willingness and capability to explore and experiment with technology including, AI, data bases, etc., highly preferred.

• Event Planning/Coordination experience.

• Experience using databases and generating reports.

• Coordinating Travel, Domestic and International.

#MSJR

Required Skills:

Preferred Skills:

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Current Contingent Workers apply HERE

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Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

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San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

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