Assoc. II, Administrative Services

Job Description

Global Project and Alliance Management (GPAM) is part of the Research and Development organization at our Company, which is also referred to as our Company's Research Laboratories. GPAM is comprised of Project Managers in Value & Implementation, Development, and CMC; Discovery Portfolio Managers; Alliance Managers; Project Management Office (PMO); and Administrative Professionals (which is this job).

Advancing scientific innovation requires strong project management and administrative support to help translate ideas into meaningful impact for patients. Embedded across the GPAM organization, our Administrative teams enable collaboration, support operational excellence, and help move important R&D and patient access initiatives forward for our Company.

This position is based in Rahway, NJ or Upper Gwynedd, PA. Under the direction of a Director in GPAM, this role provides advanced administrative and coordination support to help ensure effective planning, communication, and execution of business activities and special initiatives.

• Provides high-level administrative support to GPAM leadership.

• Manages complex calendars, meeting scheduling, and related logistics across multiple priorities.

• Coordinates meetings, special projects, and follow-up actions to support timely execution.

• Prepares reports, presentations, spreadsheets, tables, correspondence, and other documents using appropriate software.

• Communicates effectively with internal and external stakeholders to support workflow and issue resolution.

• Conducts light research and compiles information to support business needs.

• Works independently and collaboratively to complete assignments with accuracy, discretion, and sound judgment.

• Performs SAP transactions, including expense reports, purchase orders, payment requests, and vendor add forms.

• Manage end-to-end travel planning including flights, hotels, ground transportation, meeting logistics, and itinerary coordination while ensuring compliance with company policies.

• Actively contributes to a positive team culture by organizing engagement opportunities, recognizing team achievements, and supporting knowledge sharing.

• 10%

• High school diploma or equivalent

• Preferred: Associate’s degree or higher

• Minimum of 5 years of administrative assistant or executive administrative experience.

• Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.

• Demonstrated experience scheduling and coordinating meetings and calendars.

• Strong professional communication, organizational, and problem-solving skills.

• Experience with SAP transactions, including expense reports, purchase orders, payment requests, and vendor add forms.

• Coordinating Travel, Domestic and International.

• Executive administrative experience supporting leaders at the Associate Director, Director, Executive Director, Vice President, or above level

• Experience supporting project coordination in a matrixed or R&D environment

• Professional Certification

#MSJR

Required Skills:

Preferred Skills:

Current Employees apply HERE

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As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics.  As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities.  For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

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San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

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Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

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Relocation:

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