Assistant to the Vice President, Communications

Title:                             Assistant to the Vice President, Communications

Reports to:                 Vice President, Communications

Job Summary:             The Assistant to the Vice President, Communications provides administrative, logistical, and event coordination support to the Vice President, Communications. This position oversees the Vice President’s schedule, travel, expenses, and invitations, manages projects and initiatives across the Communications division, and executes public and private events.

Job Duties:

• Administrative & Operational Support: Manage the Vice President’s calendar, travel, contacts, expense reports, invoices, and daily administrative needs. Maintain departmental records and coordinate logistics to ensure smooth internal operations.
• Event Planning & Execution: Plan and execute internal and external events, including roundtables, meetings, and conferences. Manage invitations, logistics, and budget tracking, and prepare supporting materials.
• Command Center Integration: Participate in all Command Center meetings to ensure communications alignment. Provide administrative support as needed and brief the Vice President on key updates and action items.
• Project Coordination: Advance departmental projects and initiatives, ensuring on-time execution and alignment with enterprise priorities.
• Staff and Intern Onboarding: Support onboarding for new hires and interns, ensuring a smooth and consistent start.
• Professional Development: Stay current on best practices and industry trends through ongoing learning and professional engagement.

Qualifications:

Education:                Bachelor's degree

Experience:              Some relevant experience

Communication:       Excellent verbal, writing, and editing skills

Technology:             Familiarity in Microsoft Suite

Other Requirements:

• Understand and support the Heritage mission and vision for America, and the departments' goals and objectives.
• Experience working in and a strong commitment to creating a high-performance, results-driven culture.
• Demonstrate an interest in public policy, strategy, and project management.
• Ability to self-organize, multi-task, and maintain strong attention to detail.
• Hard working, resourceful, entrepreneurial, creative, and organized with the ability to meet tight deadlines.
• Excellent interpersonal skills, including maturity and discretion.
• Knowledge of AP Style.
• Strong bias for action.

Benefits and Salary:

The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, “take what you need” PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.

The salary range for this role is $55,000 - $60,000 annually. This range is a good faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate’s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.