Assistant Project Manger

We are seeking an organized and detail-oriented Assistant Project Manager to support the delivery of commercial real estate projects. The role will involve assisting with all aspects of project management, from planning and vendor coordination to budgeting and reporting. The ideal candidate will have a foundational knowledge of project management practices and demonstrate excellent multitasking and communication skills. This is an excellent opportunity for someone looking to grow their career in project management within the commercial real estate sector.

Responsibilities:

• Assist in the development of comprehensive project plans, including defining project scope, timelines, and budgets.
• Support the tracking and management of project costs, ensuring they remain within established budgets.
• Help source and negotiate with external vendors and contractors to ensure quality project deliverables.
• Manage vendor relationships, ensuring timely and accurate completion of deliverables in line with project requirements.
• Monitor the execution of all project phases, providing updates and reports on progress, risks, and necessary changes.
• Assist in conducting regular inspections and reviews to ensure compliance with project standards and specifications.
• Support in the development of mitigation strategies to address potential project risks.
• Serve as a key point of contact between clients, stakeholders, and internal teams, ensuring effective collaboration and communication.
• Facilitate cross-functional meetings to maintain alignment on project goals and milestones.
• Help guide and motivate project teams, clearly delegating tasks as needed to ensure project milestones are met.
• Maintain accurate and up-to-date project documentation, ensuring all relevant materials are organized and accessible.
• Provide regular updates and progress reports to senior project managers and stakeholders.

Desired Competency, Experience, and Skills:

• Minimum of 1-3 years of experience in project management, ideally within the commercial real estate or construction industry.
• Experience assisting in the management of multiple projects simultaneously from planning to completion.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Proficiency in project management software and tools (e.g., Microsoft Project, Asana, Trello).
• Basic knowledge of project budgeting and cost control.
• Excellent written and verbal communication skills, with the ability to clearly convey information to team members and stakeholders.
• Strong interpersonal skills, capable of building positive relationships with vendors, contractors, and clients.
• Proactive approach to problem-solving, able to anticipate challenges and develop solutions.
• High level of initiative, able to work both independently and as part of a team.

Essential Functions:

• Assist in managing commercial real estate projects, ensuring they are completed on time and within budget.
• Support the coordination of project activities, including vendor management, budgeting, and documentation.
• Facilitate communication between project teams, stakeholders, and external vendors.
• Ensure project plans, documentation, and reports are accurate and regularly updated.
• Assist in identifying and mitigating project risks to ensure smooth project execution.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.