ASSISTANT PROJECT MANAGER

The Assistant Project Manager is involved with the daily management, supervision, coordination, and successful completion of projects to meet time and cost objectives with respect to contracting, scheduling, estimating, bidding, and contract administration functions.

Essential Job Functions, Duties and Responsibilities

• Maintain a robust understanding of safety requirements for all aspects of the site. Including pre-planning, monitoring of construction activities and site conditions, and taking corrective actions to non-compliant work.
• Maintain highest level of contract document knowledge. This includes in-depth understanding of drawings and details, as well subcontractor scope sheets.
• Lead and record minutes for client and staff meetings.
• Communicate and maintain open dialogue with clients and stakeholders. Provide accurate updates on project status from onsite production to project procurement and purchasing.
• Maintain project purchasing schedule of awarded trades, trades to award and trending budget,
• Assist with bidding and purchasing efforts according to the project needs. Including launching of project documents, soliciting, and reviewing bids, and purchasing of critical trade packages.
• Maintain project financial reports and logs. Including Anticipated Cost Reporting and Change Order Logs.
• Review subcontractors change orders in accordance with the project documents and issue change orders to clients.
• Prepare, update, and maintain project milestone schedules using Microsoft Project.
• Prepare and maintain project procurement log identifying long lead items. Including tracking of approvals, material release, and estimated delivery dates to site.
• Management of entire document process including submittals, RFI’s, and other project documents. Uploading and tracking documents via project management software.
• Monitor and manage monthly billing. Including request of subcontractor requisitions and reviewing billing. Assisting accounting with timely submission of combined requisition to owners including required backup.
• Assist project Superintendent with managing field activities. Ensure that field issues are resolved in a timely manner to adhere to project schedule.
• Applies knowledge and experience when providing input into the project planning report by understanding implications when making recommendations related to issues e.g., materials handling, site layout etc.
• Has a solid understanding of the skills and expertise of the broader team and harnesses the relevant professionals to maximize the project’s success.
• Coordinates design and quality documentation to ensure strict compliance of all subcontracts to the project requirements, assuring all contractual service levels are met.

General Background and Minimum Requirements

• 4-year degree in an accredited industry related curriculum, or experience equivalent to a 4-year degree
• Minimum of 2-3 years of experience as an Assistant Project Manager/Project Engineer or at least 6 years of construction related experience
• Demonstrates ability to perform in the areas of scheduling, budgeting/cost control, field supervision, financial reporting, client relationships, and safety/insurance
• Advanced knowledge of computer applications and software such as MS Office, with emphasis on Excel and Project.
• Proficient with Blubeam Revu.
• Experience with Autodesk Construction Cloud and Procore.
• Ability to safely navigate conditions present at a construction site, including climbing ladders, cluttered areas, working in bad weather, hazardous areas, dark conditions, and maneuvering uneven surfaces etc. for the purpose of inspecting progress

Key Capability Listing

• Conveys thoughts and information, both verbal and written, in a clear and concise manner. Has basic understanding of the multiple platforms for communication and demonstrates a range of interpersonal skills and approaches, is aware of when to use what with whom. Relates well to all individuals, internally and externally.
• Applies strong logic to identify the best approach and methodology. Diagnoses core issues and identifies a range of potential solutions, selecting the most appropriate course of action given the scenario. Applies technical expertise to build credibility and shares best practice and key project learnings to ensure continual improvement.
• Develops strong relationships in team through friendly, professional, and supportive approach. Operates in a collaborative manner, involving others in idea generation and decision making.
• Understands and is responsive to customer needs and what drives success for the customer. Keeps customers informed of progress on projects and responds promptly to resolve customer concerns.