Assistant Officer/Administrative Assistant, Estates Office

ESTATES OFFICE

ADMINISTRATION AND ACCOUNTING SECTION

Assistant Officer / Administrative Assistant (26270090)

The appointee will be a member of the Administration and Accounting Section of the Estates Office and be responsible for providing various administrative support to the Office. 

Responsibilities:

• Perform administrative duties to maintain office operation;
• Provide administrative and logistic support to office operations, committees, meetings and events;
• Maintain database and records system;
• Assist in managing office operating systems; 
• Assist in compiling various kinds of reports, correspondence and presentation materials;
• Assist in reviewing/consolidating operational guidelines and procedures; and
• Perform any other duties as assigned.

Requirements:

• A diploma in information technology, computer science, or a related discipline with at least 2 years of work experience. 
• Experience in management of systems development, digital transformation or working in the construction field will be an advantage; 
• Good communication and language skills in both written and spoken English and Chinese; 
• A high level of proficiency in computer applications, including Microsoft Word, Excel and PowerPoint;
• Eagerness to learn and develop, and receptiveness to innovative technologies; and 
• Strong team player with can-do attitude, result-oriented mindset and positive energy. 

Shortlisted candidates are required to sit a written test. 

Candidates with less experience will be considered for appointment as Administrative Assistant.

The initial appointment will be made on a fixed-term contract of two years. Re-appointment thereafter is subject to performance review and mutual agreement.

Salary will be commensurate with qualifications and experience.

Application Procedure: 

Applicants are invited to submit their applications at the HKBU e-Recruitment System.  Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful.  Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer. 

Review of applications is ongoing until the position is filled.