Assistant Office Manager [Stage - 6 mois]

Typology is the first skincare brand launched by Good Brands, an ambitious project to build a new generation of digital first consumer brands. Founded in 2019 by serial entrepreneur Ning Li, Typology became the #1 selling skincare brand online in France and operates also in Germany, the USA and Japan.

Location: Paris (11e arrondissement)

Start Date : January 2027

Mission:

We are looking for an Assistant Office Manager Intern to support the Office Manager in our Paris office. This is a full-time, in-person role based in Paris and is not compatible with remote work.

Working closely with the HR Manager, to whom you will report, you will have a varied role. The role is part of an HR team of 3 person.

Responsibilities:

• Smooth running of the office & reception:

  • Reception: Welcoming office visitors, candidates, new employees, partners, and investors; collecting office deliveries; and managing the phone and intercom.

  • Office: Ensuring that the office and terrace are tidy and spotless, reflecting our brand image, with the help of an office and cleaning service supply company.

  • Supplies Management: Ordering and managing supplies inventory and replenishment orders (computers, snacks, coffee, fresh drinks, machines, etc.), managing service providers (cleaners, gardeners, etc.), dealing with technical issues (electricity, plumbing, air conditioning, etc.), and ensuring all office equipment is working properly.

• Employee Management:

  • Onboarding and offboarding employees, managing employee access for software including Slack and Google Workplace.

• Event organization:

  • Event Organization: Organizing regular internal events for employees (barbecues, welcome/farewell drinks), offsites, and supporting ad hoc external-facing events with our communication team.

Specific skills:

• Fluent in French and English: 30% of the people at Typology don’t speak French.

• Strong Organizational Skills: Highly organized and able to keep track of multiple tasks and priorities.

• Excellent Communication Skills: Essential for effectively liaising with the teams and, including strong writing and verbal skills.

• Flexibility and Task Orientation: Ability to focus on and complete sometimes small, mundane, and often tedious tasks essential for smooth operations. Willingness to perform various tasks, no matter how small or seemingly insignificant. This might include making coffee, running errands, or organizing files.

• A Caring Demeanor: Compassionate, empathetic, and attentive to the needs of others. Essential for anticipating and meeting the needs of the founder and creating a positive and welcoming workplace environment.

• Proactive Problem-Solving Abilities: Able to anticipate potential problems and address them before they escalate. Resourceful and able to find solutions even with limited resources.

• Attention to Detail: Keen eye for detail, whether for an office space or for a document.

• Positive Attitude: Approachable and maintains a positive attitude, even under pressure or in challenging circumstances.

Profil

• Currently pursuing a second-year degree in Business Administration, Office Management, or a related field.

• Looking for a 6-month internship

• Empathy and Patience are two traits which defines you the best

• Detail-oriented with a proactive approach to problem-solving.

• Taking care of people comes naturally to you
  

Diversity is the engine of our innovation. We build a culture where difference is valued. These are the principles that guide the way we build our teams, train our leaders, and create a business that's right for everyone who's a part of it.

Unfortunately, we cannot respond to each candidate due to the large number of applications received. We come back to candidates whose qualifications best meet our roles - Consult our personal data protection policy for candidates.

We consider our board members to be full team members. The board is currently composed of Ning Li, Rodolphe Menegaux and Jeremy Uzan.