Join our dynamic corporate team and become part of Aman Group. With offices strategically located around the world (Zug, London, Dubai, Singapore, Bangkok, Miami and New York), our corporate colleagues are at the forefront of driving innovation and excellence for our ultra-luxury brand.
Role
The Assistant Office Manager, Aman Academy supports the daily administration, financial coordination, procurement activities, and operational management of the Academy. Working closely with the Director of Aman Academy and key corporate functions, this role ensures efficient office operations, seamless participant experiences, and effective administrative processes while helping establish the systems, procedures, and standards that support the Academy's long-term success.
Responsibilities
- Support the day-to-day administration and smooth operation of Aman Academy.
- Coordinate office administration, meetings, calendars, documentation and Academy records.
- Act as the primary liaison between the Academy and Corporate Finance for financial administration and reporting.
- Support budget tracking, invoice processing, expense management and financial documentation.
- Coordinate purchasing activities, supplier relationships and procurement processes in line with company policies.
- Manage participant registrations, trainee records, programme communications and attendance tracking.
- Coordinate accommodation, transportation, arrivals and departures for participants, facilitators and guests.
- Maintain accurate administrative, financial, procurement and operational records and reports.
- Support the development and implementation of administrative systems, procedures and operational standards.
- Deliver a professional and seamless experience for Academy participants, facilitators, suppliers and key stakeholders.
Requirements
- Diploma or Bachelor's degree in Accounting, Finance, Business Administration, Hospitality Management, or a related field.
- Minimum 2-3 years of experience in accounting, finance administration, accounts payable, procurement, or office administration.
- Previous experience within hospitality operations, hotel administration, or guest-facing departments is preferred.
- Experience in a luxury hospitality environment is advantageous.
- Strong understanding of basic accounting principles, budgeting and financial administration.
- Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
- Experience using purchasing, procurement, finance, or property management systems is an advantage.
- Strong organisational, administrative, and multitasking skills with exceptional attention to detail.
- Excellent communication and interpersonal skills, with the ability to build effective stakeholder relationships.
- Fluent in English, with Thai language skills preferred; demonstrates professionalism, discretion and a strong commitment to service excellence.
Skills Required
- Diploma or Bachelor's degree in Accounting, Finance, Business Administration, Hospitality Management, or a related field
- Minimum 2-3 years of experience in accounting, finance administration, accounts payable, procurement, or office administration
- Previous experience within hospitality operations, hotel administration, or guest-facing departments
- Experience in a luxury hospitality environment
- Strong understanding of basic accounting principles, budgeting, and financial administration
- Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint
- Experience using purchasing, procurement, finance, or property management systems
- Strong organizational, administrative, multitasking, and attention-to-detail skills
- Excellent communication and interpersonal skills
- Fluency in English
- Thai language skills
- Professionalism, discretion, and commitment to service excellence
What We Do
t Aman we are on a mission to create the world’s ultimate luxury lifestyle brand; hotels, resorts, experiences and products which transform our guests’ perspectives and daily lives. To achieve our ambitions, we capitalise on our unique combination of world-class and diverse talent, unmatched design, and access to locations, cultures and experiences few are privy to. We live by the ‘Aman way of life’ – a mindset shared by our guests and employees which creates a lifelong sense of belonging driven by our values of: Investing in individuality – fostering an environment where each person can push boundaries, take risks and challenge norms. Nurturing pathfinder spirit – exploring experiences, opportunities and locations which transform into new exciting ventures. Acting like owners – taking the charge, leading by example and an immense sense of pride in their work. Celebrating communities – ensuring that every member of our community is looked after and nurtured in a compassionate, respectful and collaborative manner
