Description
About Heritage Companies
At Heritage Companies, the culture, spirit, and traditions of New Mexico shape everything we do, including how we support our teams. We’re proud to offer a workplace centered on the experience of our employees, encouraging growth and upward movement across our hotels, restaurants, and destinations. Team members enjoy special perks throughout the state, from hotel and spa discounts to savings at all Heritage restaurants, ensuring every member of the Heritage family feels connected, cared for and part or something extraordinary.
Why This Role Matters
The Assistant Office Manager / Administrator plays a key role in supporting the daily operations of Heritage Companies' Corporate Office. As one of the first points of contact for employees, visitors, vendors, and business partners, this position helps create an organized, professional, and welcoming environment while ensuring administrative processes run smoothly behind the scenes.
This role is ideal for someone who enjoys problem-solving, supporting leaders and teams, managing multiple priorities, and contributing to a positive workplace culture. It offers an excellent opportunity to build administrative leadership experience while making a meaningful impact across the organization.
What You'll Do
- Serve as the primary point of contact for incoming Corporate Office calls.
- Support daily office operations and administrative functions.
- Coordinate meeting schedules, conference room reservations, and company events.
- Manage office supply purchasing and inventory.
- Welcome visitors and provide front-office support as needed.
- Assist with vendor communication and service coordination.
- Maintain organized records, files, and company documentation.
- Support employee onboarding and administrative processes.
- Assist with internal communications and company announcements.
- Prepare reports, presentations, spreadsheets, and meeting materials.
- Manage financial tracking spreadsheets and administrative reporting.
- Help maintain a professional, organized, and welcoming office environment.
- Provide administrative support to leadership and departments across the company.
- Assist with special projects and process improvement initiatives.
- Perform additional duties as assigned.
Why You'll Love Working With Us
- Competitive pay and comprehensive benefits including a 25% match for 401k!
- Generous employee discounts across Heritage Hotels, restaurants, spa and retail!
- Enjoy complimentary meals during scheduled work shifts!
- Free employee parking!
- Growth and development opportunities!
- Inclusive, people-first culture!
Requirements
- Strong organizational, time management, and project coordination skills.
- Excellent written and verbal communication abilities.
- Experience supporting senior leaders and managing multiple priorities.
- Advanced proficiency in Google Workspace, Adobe, and Microsoft Excel.
- Strong attention to detail with exceptional follow-through.
- Ability to work independently while maintaining a collaborative mindset.
- Professionalism, discretion, and the ability to maintain confidentiality.
- Customer-service-focused approach with a positive attitude.
- Experience in hospitality, real estate, professional services, or a corporate office environment preferred.
- Executive-level administrative support experience preferred.
Skills Required
- Strong organizational, time management, and project coordination skills.
- Excellent written and verbal communication abilities.
- Experience supporting senior leaders and managing multiple priorities.
- Advanced proficiency in Google Workspace, Adobe, and Microsoft Excel.
- Strong attention to detail with exceptional follow-through.
- Ability to work independently while maintaining a collaborative mindset.
- Professionalism, discretion, and the ability to maintain confidentiality.
- Customer-service-focused approach with a positive attitude.
- Experience in hospitality, real estate, professional services, or a corporate office environment.
- Executive-level administrative support experience.
What We Do
The Heritage Companies is a comprehensive real estate development, management, and investment firm based in Quincy, Massachusetts. The company operates as experienced builders and expert property managers, specializing in the construction, ownership, and management of a diverse portfolio of residential and commercial mixed-use properties, utilizing site selection planning to guide their investment and development projects.
