Assistant Office Coordinator

Bridgewater College seeks an Assistant Office Coordinator for the Department of Student Life. Bridgewater College is a private, liberal arts college located in Bridgewater, Virginia, in the Shenandoah Valley.  Established in 1880, our institution offers both undergraduate and graduate programs, fostering a close-knit community and supporting a vibrant student population.  Student Life is seeking an Assistant Office Coordinator to serve as a primary point of contact, providing expert information and assistance to students and campus visitors. Possessing a comprehensive understanding of student services and a genuine commitment to student success, this role requires extensive collaboration and a dedication to enhancing the overall campus experience.

Reporting to the Office Coordinator for Student Life, the Assistant Office Coordinator interacts with a multitude of individuals both on and off Bridgewater’s campus. Due to the department's engagement with our continuously evolving student body and their shifting ideals and interests, being flexible, approachable, and knowledgeable about student affairs are fundamental roles of this position. Working in conjunction with the Office Coordinator, the Assistant Office Coordinator serves the entirety of Student Life to ensure effective office operation and promote the success of student-focused programming.

RESPONSIBILITIES:

Though not a comprehensive list, it is the responsibility of the Assistant Office Coordinator to:

Administrative Support:

• Serve as an initial point of contact for the Office of Student Life and offer comprehensive answers or connect visitors with the appropriate resources.

• Manage calendars and schedule meetings.

• Prepare correspondence, take meeting minutes, and provide basic technical support.

• Maintain confidentiality in dealing with student files and operational information.

• Provide organizational and administrative support for the various programs and events of the department.

Assists Office Coordinator:

• Maintain office supply inventory.

• Oversee and maintain student files.

• Assist with daily office operational tasks and departmental projects.

• Assume responsibilities of the Office Coordinator during absence.

• Monitor and track departmental funds.

Department-Specific Task Support:

• Processes Residence Life Off Campus Housing requests.

• Facilitates development and distribution of promotional content for Engagement activities and programs.

• Schedule Counseling Services appointments and assist in triaging counseling needs.

QUALIFICATIONS:

While a comprehensive list of qualifications can be found at Job Description, the successful candidate will be an organized, detail-oriented, and collaborative professional who possesses the following:

• Education and Experience:

  • High School diploma or equivalent with 3 years of work-related experience required.

  • Office Technologies certificate or related field with 2 years of work-related experience preferred.

• Skills and Abilities:

  • Mental Health First Aid preferred.

  • Familiarity with the full Microsoft suite, specifically Word, Excel, Power Point, and Outlook required.

  • Proficiency with incorporating technology into daily tasks and optimizing technological resources for Student Life required.

  • Strong sense of initiative with innovative problem-solving qualities required.

  • Adept written and verbal communication abilities, with substantial active listening skills required.

  • Excellent organizational and interpersonal skills, with the ability to maintain a preventative outlook toward all tasks with the use of pattern recognition required.

  • Comprehensive attention to detail, awareness of timeliness, and prioritization capabilities required.

GENERAL INFORMATION:  Bridgewater College was founded in 1880 as a coeducational liberal arts college to serve the local community. Located in the scenic Shenandoah Valley, just minutes outside of Harrisonburg and within driving distance of Charlottesville, Washington D.C., and Richmond, Bridgewater is home to a total student body of approximately 1,450 from 27 states and 19 countries. Bridgewater students study more than 60 majors and minors, in addition to four graduate programs and 10 pre-professional programs. Bridgewater College is an NCAA DIII school with approximately 40 percent of its students participating in intercollegiate athletics on 26 teams. To learn more about Bridgewater College, visit: bridgewater.edu     

A complete job description is available here: Job Description

Pay is offered at a competitive hourly rate. This full-time position offers a full benefits package, including paid tuition at the College for eligible dependents.

APPLY: Complete the online application.

DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

FOR ADDITIONAL INFORMATION: Email [email protected] 

COMMITMENT TO EQUAL OPPORTUNITY: Bridgewater College, an equal opportunity provider and employer, is a welcoming and vibrant workplace. All qualified applicants will receive consideration for employment without regard to race, color, national or ethnic origin, sex, marital status, disability, religion, age, veteran status, political affiliation, or any other characteristic protected by law.

Non-Discrimination Notice: https://www.bridgewater.edu/legal/non-discrimination-notice/

ANNUAL SECURITY REPORT AND ANNUAL FIRE SAFETY REPORT: The Bridgewater College Annual Security Report and Annual Fire Safety Report summarizes policies on campus security and personal safety, crime prevention, fire safety, and crime reporting, and includes crime and fire statistics for the past three years:https://bridgewater.app.box.com/s/4ma6tlh30y8cat9un192ugo3dm6n29y9

To request a printed copy, please call 540-828-5761 

E-VERIFY AND RIGHT TO WORK: 

https://bridgewater.box.com/s/479yflkelh9xjxi32ekzbre2wer5fsmz 

https://bridgewater.box.com/s/zqyfln3uwpfebahz4drdc37afh4du3im 

Bridgewater College has partnered with the U.S. Department of Agriculture (USDA) to obtain resources to enhance the College’s facilities, including the recent renovations of several academic, athletic, and residential College facilities. The College is posting the following notice as required by federal law for organizations that benefit from the USDA’s funding program. View the USDA’s poster summarizing the following notice (.pdf). 

NOTICE

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form.  You may also write a letter containing all of the information requested in the form.  Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax at (202) 690-7442, or email at [email protected].