The Role
Manages HR operations across the United States, Mexico, and Canada, including onboarding, employee lifecycle administration, background checks, employment eligibility, documentation, compliance, reporting, audits, and employee inquiries. Leads the HR Operations team, coordinates with cross-functional stakeholders, maintains policies and records, monitors regulatory requirements, and drives process improvements, standardization, automation, and accurate service delivery.
Summary Generated by Built In
Job Summary
The Assistant Manager – HR Operations will be responsible for managing and supporting day-to-day HR operations across the United States, Mexico, and Canada. The role will oversee employee lifecycle activities, onboarding and induction, background verification, adverse action processes, HR documentation, reporting, policy administration, and compliance with applicable employment regulations.
The role will also involve team management, stakeholder management, process improvement, and coordination with HR, Talent Acquisition, Payroll, Legal, Compliance, and business leaders to ensure timely, accurate, and compliant HR service delivery.
Key Responsibilities
- Manage end-to-end onboarding, induction, background verification, and adverse action processes.
- Lead the HR Operations team, including work allocation, performance monitoring, coaching, quality checks, and escalations.
- Manage employee lifecycle activities including employee changes, transfers, documentation, and offboarding.
- Ensure compliance with applicable US federal/state, Canadian provincial, and Mexican employment regulations.
- Monitor regulatory changes and coordinate required policy, process, and documentation updates.
- Review and maintain HR policies, SOPs, process guidelines, and employee communications.
- Prepare and analyze HR reports, dashboards, SLA/TAT metrics, operational trends, and compliance reports.
- Maintain accurate employee records and ensure audit-ready HR documentation.
- Partner with HRBPs, Talent Acquisition, Payroll, Legal, Compliance, Finance, IT, and business leaders on HR operational matters.
- Manage employee and manager queries, escalations, and complex operational cases, ensuring timely resolution.
- Support HR audits, compliance reviews, investigations, and regulatory documentation requirements.
- Identify process gaps and drive standardization, automation, and continuous improvement across HR Operations.
- Provide operational insights and recommendations to HR leadership based on data, trends, and recurring issues.
- Support implementation of new HR initiatives, systems, processes, and organizational changes.
- Ensure consistent HR delivery, confidentiality, data accuracy, and adherence to defined SLAs and internal controls.
- Familiarity with US federal and state tax forms, payroll-related documentation, and employee tax requirements.
- Manage and support employment eligibility and work authorization processes, including I-9 and related documentation.
Who are we?
For the past 20 years, we have powered many Digital Experiences for the Fortune 500. Since 1999, we have grown from a few people to more than 4000 team members across the globe that are engaged in various Digital Modernization. For a brief 1 minute video about us, you can check https://youtu.be/uJWBWQZEA6o.
What will you do?
- List out the Instructions
What are we looking for?
- List out the Instructions
Skills Required
- Familiarity with U.S. federal and state tax forms, payroll-related documentation, and employee tax requirements
- Experience managing onboarding, background verification, adverse action, employee lifecycle, and offboarding processes
- Knowledge of U.S., Canadian, and Mexican employment regulations and compliance requirements
- Experience managing or leading an HR Operations team
- Experience supporting employment eligibility and work authorization processes, including Form I-9 documentation
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The Company
What We Do
Photon.com has emerged as one of the world’s largest and fastest-growing Digital Agencies. We work with 40% of the Fortune 100 on their Digital initiatives and are known for our ability to integrate Strategy Consulting, Creative Design, and Technology at scale. Please visit www.photon.com to learn more about us, how we work, and our customer case studies. Digital Transformation Starts Here.
