Assistant Manager, Accounting

Position Summary

This position serves as the primary bridge between standard corporate accounting-including month-end close, accruals, journal entries, and tax compliance—and AP processing- verifying, coding, and reconciling invoices.

Career Opportunity: Because this role acts as a bridge between transactional AP and broad accounting, it provides a track to higher-level corporate finance roles.

Duties and Responsibilities

• Assists the AP Manager and Accounting Manager with managerial duties as directed.
• May oversee functions of the department in the Manager’s absence as directed.
• As the subject matter expert for the AP function, will assist the AP Manager in checking/reviewing the work product of a staff of AP Specialists.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Knowledgeable in Accrual Accounting, account reconciliations and creating journal entries.
• Maintains accounting ledgers by verifying and posting account transactions.
• Proficient Excel skills capable of creating/using pivot tables and v-lookup functions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing invoices and checking remittances.
• Protects organization's value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Accomplishes accounting and organization mission by completing related tasks timely.
• Assist with general ledger coding questions.
• Personal Property Taxes and Unclaimed Property Tax.
• Prints and obtains signatures on all accounts payable checks
• Assists in monthly closings
• Maintains vendor information, determining if vendors are 1099 vendors, sending out W9 requests
• Processes annual 1099s for vendors
• Periodically escheats monies to state as needed
• Other tasks and special projects as assigned.

Experience, Skills and Education

• Associate Degree or a bachelor’s degree in accounting/finance preferred.
• 5+ years of recent hands-on, corporate accounting experience.
• Ability to supervise or review the work of other accountants.

Skills: Attention to Detail, Thoroughness, Organization, Analyzing Information, Strong Customer Service skills, Good communication skills – both written and verbal, Understanding of general ledger chart of accounts, Basic accounting knowledge a plus, Maintaining Vendor Relationships, PC Proficiency, Data Entry Skills, General Math Skills, Proficient with MS Word and Excel, Experience with multiple checking accounts a plus, Experience with Accounting Systems a plus – especially MS Dynamics (Great Plains).