Job Description:
1. To
visit the vendor’s factory for wooden packing, transportation arrangements, or
material inspection, as per the requirement.
2. To
verify the material by conducting a proper inventory based on the acknowledged Purchase
Order (PO) or packing list received from the vendor and highlight any discrepancies.
3. To
calculate the Cubic Meter (CBM) of the goods to be shipped and accurately estimate the number of containers required and report the same to the Reporting Manager (RM).
4. To
ensure that the planned consignment does not exceed the available container capacity and to avoid additional container requirements
due to incorrect cargo planning.
5. To ensure timely unloading of vehicles
and timely carting of the planned material into the Container Freight Station (CFS)
or other
designated location.
6. To maintain the stock register for
recording the material received at and dispatched from the warehouse.
7. To hand over the delivery challan and
share a soft copy with the Accounts Department when present at the vendor’s
site during the dispatch of the consignment.
8. To ensure that the tax invoice is emailed to
the Accounts Department with correct details and that all information in the
tax invoice is in accordance with the PO, except for items that vary based on weight
or length.
9. To hand over hard copies of invoices
received from the vendor to the Accounts Department.
10. To
hand over the test certificates, if received from the vendor, to the Technical Team.
11. To
prepare Proof of Export (POE) documents for the vendors accurately and share
them with the respective RM for approval before sharing them with the vendors.
12. To
courier or email the POE documents to the respective vendors, as required,
within 15 working days from the on-board date mentioned in the Bill of Lading
(BL).
13. To
prepare the POE Tracker accurately every month and email the same within the
given timeframe.
14. To
prepare and email the stock register within the given timeframe.
15. To
ensure that there is no additional cost incurred by the company due to delays or errors in CBM calculations.
16. To
adhere to the defined Key Result Area (KRA) activities.
17. To
rectify the audited files and upload them to the WorkDrive within the specified
deadline.
18. To
upload all the documents prepared by oneself to the WorkDrive upon receipt of
final approval.
Requirements
Skills & Competencies:
1. Basic written communication skills in
English.
2. Strong attention to detail and
accuracy, especially in CBM calculations, POE documents, and inventory.
3. Good organizational and record-keeping
skills, including maintaining stock registers, POE trackers, and documents in
the WorkDrive.
4. Effective communication skills (verbal
and written) for coordination with vendors, Accounts Department, and internal
teams.
5. Basic analytical and numerical skills,
including CBM calculations and container planning.
6. Good time management skills and the ability
to meet strict deadlines.
7. Accountability for assigned tasks and the
ability to follow through to completion.
8. Proficiency in Microsoft (MS) Excel
and document handling.
9. Ability to work independently during
vendor and site visits.
10. Problem-solving
skills and the
ability to identify and escalate discrepancies and potential delays in a timely
manner.
11. Strict adherence to data confidentiality
and professional ethics.
Knowledge:
1. Basic
knowledge of logistics operations, especially export packing and dispatch
coordination.
2. Understanding
of POs, invoices, delivery challans, and test certificate workflows.
3. Basic
knowledge of warehouse management and stock tracking.
4. Knowledge
of CBM calculation and container capacity planning.
5. Familiarity
with logistics documentation standards (e.g., POE, tax invoices).
6. General
awareness of compliance requirements related to exports and dispatches.
Preferred Knowledge:
1. Basic
knowledge of CFS operations.
2. Basic
knowledge of export packing and wooden packing requirements.
3. Basic
knowledge of customs and export procedures.
Benefits
Skills Required
- Basic written communication skills in English
- Strong attention to detail and accuracy in CBM calculations, Proof of Export documents, and inventory
- Good organizational and record-keeping skills
- Effective verbal and written communication skills for vendor and internal coordination
- Basic analytical and numerical skills
- Good time management and ability to meet strict deadlines
- Accountability and ability to complete assigned tasks
- Proficiency in Microsoft Excel and document handling
- Ability to work independently during vendor and site visits
- Problem-solving skills and ability to identify and escalate discrepancies and delays
- Adherence to data confidentiality and professional ethics
- Basic knowledge of logistics operations, export packing, and dispatch coordination
- Understanding of purchase orders, invoices, delivery challans, and test certificate workflows
- Basic knowledge of warehouse management and stock tracking
- Knowledge of CBM calculation and container capacity planning
- Familiarity with logistics documentation standards, including Proof of Export and tax invoices
- General awareness of export and dispatch compliance requirements
- Basic knowledge of CFS operations
- Basic knowledge of export packing and wooden packing requirements
- Basic knowledge of customs and export procedures
What We Do
Lotus Technicals Pvt. Ltd. provides end-to-end turnkey consulting, engineering, and project execution solutions for the pharmaceutical industry. The company designs and implements pharmaceutical formulation facilities—including oral solid dosage, liquid, sachet, injectable, sterile, lyophilized-vial, and vaccine projects—from concept through commissioning. Its services include consulting and engineering, turnkey projects, and allied solutions that help pharmaceutical manufacturers establish compliant, cost-conscious production facilities worldwide.
