DRTx is currently recruiting for an Assistance Accounting Manager! This position will be based in Austin, Texas.
The Assistant Accounting Manager is responsible for supporting DRTx Fiscal Department Accounting Manager and Finance Director in accounting responsibilities including financial analysis, reconciliations, reporting, grant compliance oversight, payroll oversight and processing. This role will supervise an Accounting Support Specialist and will report to the Accounting Manager. As a member of the management team of the organization, this position will play a key role with others to build and sustain the appropriate organizational culture to attain the organization’s goals and objectives, around and in the spirit of the organization’s mission, vision and values.
The Assistant Accounting Manager will support all areas of the Fiscal Team, but will focus on accounting processes, grant compliance and reporting, and payroll oversight and processing. In addition, this position contributes to resource development efforts by working with the Finance Director, Management, and other internal and external leaders in developing resource development strategies to further strengthen long term growth goals to increase and maintain excellent legal advocacy client services to individuals with a disability across Texas.
Physical/Mental Requirements
- Works at least two (2) days in the Austin office.
- Uses computers approximately seven to eight (7 to 8) hours per day.
- Uses telephone, virtual online, Teams, and email to communicate with staff, vendors, and other professionals, approximately one to two (1 to 2) hours per day.
- Spends approximately one to three (1 to 3) hours per week in meetings.
- Sits approximately seven to eight (7 to 8) hours per day.
- Requires working under a moderate degree of stress (time constraints, deadlines, muti-tasking high-level projects and issues, complex issues; and conflict resolution).
Essential Functions
- Supervise, coach, mentor, hire, train, and manage assigned staff members in accordance with organization work rules and policies.
- Assist the Accounting Manager to manage the day-to-day accounting operations and ensure there is redundant process backup in place for every critical operation.
- Provide complex and high-level financial support to executive leadership through tasks such as preparing financial reports, timesheet and payroll processing, grant compliance support reporting.
- Maintains tracking and recording the accumulation and use of vacation, holiday, sick day, and miscellaneous leaves of absence and other program vendors.
- Appropriately prioritize and assign tasks as needed and to multi-task numerous responsibilities in a timely manner.
- Assist with organizing, coordinating and producing complex agency, state, federal and regulatory financially based reports which involve collecting, tracking, and summarizing data from multiple sources.
- Ensure compliance with budget limits and compliance with financial policies and procedures.
- Establish personal credibility throughout the organization, in order to be an effective manager.
- Maintain thorough and complete records; produce and maintain quality, error free materials both printed and electronic.
- Effectively and regularly communicate with employees, vendors, management, external volunteer leadership at the individual, team and organizational levels.
- Maintain, when required based on subject matter, strict confidentiality of information not meant for other consumption.
- In conjunction with managers and staff, assists in assessing the organization’s culture and health to then report consolidated feedback information and trends to fiscal leadership and to senior leadership team, along with recommendations for any interventions, if appropriate.
- Develop and maintain collaborative, cooperative relationships with internal and external stakeholders, including the board of directors as well as employees at all levels of the organization.
- Continuously evaluate and analyze the operations, resource and technology of the team implementing solutions to improve efficiency, effectiveness and customer service.
- Apply the principles of the organization’s vision and values in all work-related business and interactions.
- Perform other duties as requested or required.
Required Qualifications
Education and Experience:
- Bachelor’s degree in Accounting, Business, Finance, Public Administration, or a related field and two (2) years of relevant experience working with varied sources of funding or grant or contract funding; or
- Four (4) years of equivalent related experience.
Knowledge and Skills:
- Knowledge of basic accounting principles and financial accounting, reconciliations, reporting, payroll processing oversight, grant fiscal oversight compliance reporting, or the ability to acquire such knowledge within a reasonable period of time.
- Ability to analyze information, identify issues, and support development of effective strategies.
- Ability to communicate effectively with diverse audiences using a variety of communication methods, with or without reasonable accommodation.
- Ability to manage multiple priorities and meet deadlines in a dynamic work environment.
- Ability to work both independently and collaboratively within a team environment.
- Strong organizational skills, attention to detail, and follow-through.
- Enthusiastic to perform as a hands-on leader of the team in which they lead.
- High level of commitment to service excellence.
- High degree of integrity, ethics and judgment.
Technical Skills:
- Proficiency in Accounting applications and Payroll applications and Microsoft Office applications (e.g., Outlook, Word, Excel, PowerPoint).
Preferred Qualifications
- Experience working in an accounting department.
- Experience working with various sources of funding with compliance and reporting requirements.
- Familiarity with grant or contract management.
Work Environment & Functional Requirements
- This position involves regular use of computers, telephones, and other communication tools to perform job duties, including documentation, communication, and coordination with internal departments and external parties.
- Duties may be performed in a seated, standing, or alternative position. The role includes managing multiple priorities, meeting deadlines, and interacting with staff, funders and vendors.
- Required to work out of the Austin office Fiscal Department at least two days per week, as responsibilities of this role require physical presence in the Austin office to perform some job functions.
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Skills Required
- Bachelor's degree in Accounting, Business, Finance, Public Administration, or a related field, plus two years of relevant experience with varied funding, grant, or contract funding; alternatively, four years of equivalent related experience.
- Knowledge of basic accounting principles, financial accounting, reconciliations, reporting, payroll processing oversight, and grant fiscal compliance reporting, or ability to acquire this knowledge.
- Ability to analyze information, identify issues, and support effective strategies.
- Effective communication with diverse audiences through multiple communication methods.
- Ability to manage multiple priorities and meet deadlines in a dynamic work environment.
- Ability to work independently and collaboratively in a team environment.
- Strong organizational skills, attention to detail, and follow-through.
- Proficiency in accounting applications, payroll applications, and Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
- Experience working in an accounting department.
- Experience working with funding sources that have compliance and reporting requirements.
- Familiarity with grant or contract management.
What We Do
Disability Rights Texas is the federally designated protection and advocacy agency for Texans with disabilities. It advocates for, protects, and advances their legal, human, and service rights so they can fully participate in society. Its attorneys and advocates provide direct legal assistance, pursue rights protections through the courts, educate the public and policymakers, inform people about their rights, and connect them with programs and services.
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