Description
Accounts Receivable / Legal Administrator
Columbus, OH
Description
Accounts Receivable / Accounts Payable (AR/AP) Specialist — Property Management
Department: Accounting/Finance
Employment Type: Full-Time On-Site
Position Summary
The AR/AP Specialist role is responsible for managing the full cycle of accounts receivable and accounts payable across a portfolio of properties. This role ensures accurate, timely processing of vendor payments and tenant billing, maintains clean ledgers, and supports the property accounting team with month-end close and reporting.
Core Responsibilities.
Accounts Receivable (AR)
- Generate and issue tenant statements.
- Post charges, utility reimbursements, and miscellaneous fees.
- Monitor delinquent accounts, generate aging reports, and execute collection notices per company policy and lease terms.
- Process and post tenant rent payments accurately and timely.
- Track incoming payments and reconcile AR accounts by property on a regular schedule.
- Coordinate with property managers on lease-related billing adjustments (renewals, move-outs, concessions).
Accounts Payable (AP)
- Verify, code, and process vendor, contractor, and utility invoices across all assigned properties.
- Communicate with vendors to resolve invoice discrepancies, confirm terms, and ensure on-time payments.
- Route invoices to property managers for approval and follow up to prevent payment delays.
- Assist with invoice entry into property management software
- Assist with compiling and mailing semi-monthly vendor payments.
- Serve as backup to the Accounts Payable manager
General Duties
- Utilize property management accounting software (e.g., AppFolio,) to process transactions and generate reports.
- Assist with month-end close procedures, variance analysis, and financial reporting
- Ensure all transactions comply with lease agreements, local landlord-tenant laws, and internal control policies.
- Maintain organized digital records for audits and internal reviews.
- Respond to internal and external inquiries regarding invoice or ledger status.
Requirements
Key Requirements
- Experience: 2–3 years of experience in accounts receivable, or accounts payable; property management experience is preferred.
- Industry Knowledge: Understanding of property management operations, lease terms, and real estate accounting.
- Attendance: Must be punctual and report to work Mon-Fri from 8:30am-5:00pm.
- Technical Skills: Proficiency in Microsoft Excel; experience with property management accounting software (AppFolio or similar) is strongly desired.
- Soft Skills: Strong attention to detail, excellent organizational skills, ability to manage multiple properties/deadlines simultaneously, and effective written/verbal communication.
- Education: High school diploma required
- Work Site: This position is 100% on site. This is not a hybrid or work from home opportunity.
Preferred Qualifications
- Experience supporting multi-site or multi-entity accounting operations.
- Leasing Experience is a plus
- Knowledge of state/local landlord-tenant regulations relevant to the portfolio's markets.
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What We Do
E.V. Bishoff Company is a family-owned commercial real estate development and management firm founded in 1966. They specialize in the redevelopment of historic central business district office buildings. As an owner-operator, the company maintains a buy-and-hold philosophy, offering comprehensive services including tenant management, leasing, and building maintenance. They operate in multiple cities, providing office, retail, residential, and data spaces with a focus on delivering high-quality, hassle-free service to their tenants.
