AR/AP Specialist

What you'll do:

AR Responsibilities:

• Process and post incoming customer payments accurately and promptly. 
• Review and reconcile customer accounts to resolve discrepancies or billing issues. 
• Monitor and follow up on outstanding invoices, ensuring timely collections. 
• Prepare and send regular statements to customers to facilitate collections. 
• Communicate with customers regarding payment status, payment terms, and outstanding balances. 
• Collaborate with sales and sales support teams to address customer inquiries or disputes. 
• Maintain accurate and up-to-date records of customer transactions and interactions. 
• Assist in the analysis of accounts receivable data and aging reports. 

AP Responsibilities:

• Verify and process incoming vendor invoices, matching them with purchase orders and any relevant receiving documents. 
• Ensure proper coding and approval of invoices in accordance with company policy. 
• Prepare and execute payments to vendors through checks, ACH/Wire, or other approved methods. 
• Reconcile vendor statements and resolve discrepancies in a timely manner. 
• Assist with the preparation of 1099 forms and other relevant tax-related documents. 
• Maintain organized and accessible records of vendor transactions and interactions. 
• Assist in the analysis of accounts payable data and aging reports. 

General Financial Responsibilities:

• Assist in month-end and year-end closing processes related to AR and AP. 
• Support the preparation of financial reports and contribute to financial analysis as needed. 
• Ensure compliance with company policies, procedures, and accounting standards. 
• Participate in external audits, providing necessary documentation and explanations. 
• Continuously identify opportunities for process improvement and efficiency in AR and AP functions. 

What you bring:

• Bachelor's degree in Accounting, Finance, or related field a plus. 
• 2+ years of experience in accounts receivable and accounts payable functions. 
• Strong understanding of accounting principles and financial processes. 
• Proficiency in using accounting software and ERP systems (e.g., QuickBooks, Netsuite, QuickBase) is preferred. 
• Excellent analytical and problem-solving skills with attention to detail. 
• Effective communication and interpersonal abilities to interact with customers and vendors. 
• Strong organizational skills and ability to meet deadlines in a fast-paced environment. 
• Comfortable working on-site Monday- Friday in our Irving, TX location. 
• This role may require up to 10% travel within the US.