Appointment Coordinator

Posted 3 Days Ago
Be an Early Applicant
06010, Bristol, CT, USA
In-Office
Entry level
Automotive • Retail
The Role
Respond to customer calls, texts, and emails to schedule and confirm service appointments; document concerns; verify warranties; update CRM and scheduling systems; follow up on declined services and satisfaction; support shop productivity and participate in ongoing training.
Summary Generated by Built In

Business Development Center (BDC) Phone Agent – Crowley Auto Group

Crowley Auto Group is seeking a motivated and customer‑focused Business Development Center (BDC) Phone Agent to support our continued growth and deliver an exceptional experience to every caller. If you thrive in a fast‑paced, professional environment and enjoy helping customers, this is an excellent opportunity to build your career with a respected, multi‑franchise automotive group.

Responsibilities

  • Engage with customers by phone, text, and email to schedule service appointments and answer general inquiries.
  • Listen carefully to customer concerns and accurately document their needs to ensure proper appointment routing.
  • Review service history and maintenance schedules to assist customers in understanding recommended services.
  • Verify warranty or service contract details when applicable and communicate relevant information clearly.
  • Maintain accurate customer and vehicle records by updating CRM and scheduling systems.
  • Follow up with customers regarding upcoming appointments, declined services, and satisfaction checks.
  • Participate in ongoing training to stay current with manufacturer programs, service offerings, and dealership processes.
  • Support the Service Department by helping manage appointment flow and maximizing shop productivity.
  • Contribute to a positive team environment by taking ownership of tasks and seeking opportunities to add value.

What We Offer

  • Highly productive, fast‑paced service departments
  • Paid training and ongoing professional development
  • Modern facilities with the latest technology and communication tools
  • Clean, professional, and supportive work environment
  • Paid Vacation & Sick Days
  • Health Insurance
  • 401(k) with match
  • Opportunities for growth within Crowley Auto Group

Qualifications

  • Strong communication and customer service skills
  • Ability to multitask while maintaining accuracy
  • Professional phone presence and active listening skills
  • Strong organizational and follow‑up abilities
  • Comfort with CRM systems, scheduling tools, and basic computer applications
  • Problem‑solving mindset with a focus on quality and results
  • Prior BDC, call center, or automotive experience is a plus but not required

 

Skills Required

  • Strong communication and customer service skills
  • Ability to multitask while maintaining accuracy
  • Professional phone presence and active listening skills
  • Strong organizational and follow-up abilities
  • Comfort with CRM systems, scheduling tools, and basic computer applications
  • Problem-solving mindset with a focus on quality and results
  • Prior BDC, call center, or automotive experience
Am I A Good Fit?
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The Company
60 Employees
Year Founded: 1976

What We Do

Crowley Auto Group is a leading Connecticut auto dealership with multiple locations, specializing in new and used vehicles from various manufacturers, and providing services like repair and roadside assistance for over 40 years.

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