AM29P4 Sr Grants Administrator

The mission of the ACS Education and Career Development unit is to serve learners and educators by building communities and providing effective chemistry education products, services, and information. The unit provides programs and services for teachers and students from kindergarten through graduate school. 

The Student Experiences office oversees the ACS Undergraduate Scholarship Portfolio, Project SEED, and LEADS programming, ensuring deliverables, providing professional development and mentorship opportunities, and cross-collaborating with other ACS units and external partners. 

The Undergraduate Scholarship Portfolio team advances the ACS commitment to student success by administering and delivering a growing portfolio of renewable scholarships and student success initiatives designed to expand access, empower students, and cultivate a robust pipeline of future leaders in the chemical sciences. The team manages the full lifecycle of multiple scholarship and awards programs, including program implementation, application and review administration, award and financial coordination, scholar engagement, stakeholder partnerships, data reporting, and continuous improvement efforts that support lifelong learning and student success outcomes.

Position Summary

The Sr Grants Administrator of Undergraduate Scholarships in the ACS Student Experiences leads scholarship operations, including disbursements and communication with students and university administration. The position will be responsible for regular check-ins, performance reviews, and identifying professional development for staff. The incumbent will work with scholarship staff to ensure the needs of scholarship recipients are addressed by ACS programs, products, and services. The position reports to the Portfolio Manager of the Undergraduate Scholarship Portfolio. This position will collaborate with internal units and external organizations as needed to advance ACS's strategic interests and contribute to other Student Experiences as well as ACS-wide initiatives as needed.

 
Position Accountabilities:

1. Manage day-to-day operations of the Undergraduate Scholarship Portfolio, ensuring effective coordination, implementation, and administrative support.
2. Tracks and monitors all financial awards and scholarship activities and reporting, including initiating new scholarships, grants, payments, project monitoring, and closeout.
3. Manages application lifecycle processes, reviewer processes, and grants management, financial management, recordkeeping, operational systems, and compliance.
4. Manages communication and relationships with institutional contacts such as university bursar, financial aid offices, scholarship coordinators, and academic advisors to coordinate scholarship logistics and student support.
5. Collaboratively works with units and stakeholders to support reviewer processes and training as well as support student access to professional development and educational resources.
6. Administer contracts and invoice payments by processing documentation, tracking payments, and maintaining records.
7. Completes special projects as required.

Education/Experience/Technical Knowledge

Bachelor’s degree with experience in scholarship or grants management, editing, professional development, people and program management; Advanced degree preferred. 7+ years of related experience. Working knowledge of managing the lifecycle of a scholarship. Excellent communication, organizational, verbal, written, data-driven, and analytical skills are desired. The ability to think strategically, solutions-focused, demonstrate responsibility, diligence, timeliness, responsiveness, and commitment are a must. Experience facilitating workshops, leading strategic planning, and managing data is a plus. Technical knowledge required: Microsoft Office, Foundant, Qualtrics, data analysis, Salesforce, Excel, Adobe Photoshop, and Adobe Acrobat. Ability to travel for planned meetings and events up to 5-10% of the time. 

This position will be primarily based in the Washington D.C. office. ACS employees work a hybrid work schedule, consisting of working onsite, three days per week. ACS employees are in the office on Tuesday and Wednesday with the third in-office day scheduled in consultation with the manager. While always welcome to work in the office, employees may work the other two days of the week from a location of their choice. New employees are immediately eligible for this hybrid work arrangement. ACS offers re-location assistance, if applicable. Ability to travel for planned meetings and events up to 5-10% of the time. 

This role is based in our Washington, DC office. A reasonable rate of base compensation for this position is $90,000- $100,000 per year.

ACS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account or health care savings account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, and 4-week work from anywhere; each benefit is subject to the terms of the applicable program. Additional benefits may apply based on skills, experience, and location.   

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.

Qualifications Behaviors Preferred Functional Expert: Considered a thought leader on a subject Team Player: Works well as a member of a group Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well Education Required Bachelors or better. Experience Required Bachelor’s degree; advanced degree preferred. 7+ years experience in scholarship lifecycle or grants management. Editing, professional development, program management. Excellent communication, analytical skills, strategic thinker, solutions‑focused, responsibility, diligence, timeliness, responsiveness, commitment, facilitation, strategic planning, data management. Technical knowledge: Microsoft Office, Foundant, Qualtrics, data analysis, Salesforce, Excel, Adobe Photoshop, Adobe Acrobat. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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