Aladdin Data - Operational Excellence

We act as a subject matter experts on topics such as budget and P&L, headcount, recruiting, people topology, vendor strategy and more. We manage sizable datasets, hunt for efficiencies, develop process and operational controls, and cascade information to a large technical organization.

At a more macro level, we’re responsible for keeping the most senior leaders plugged in. This role will provide immense exposure to enterprise processes and stakeholders across the world’s largest asset management firm.

Responsible for working with internal functions in handling day-to-day business management activities. Works with the business to ensure appropriate approvals are made for business decisions. Actively manages the budgets (expenses, headcounts and revenue) by partnering with Finance and responds to ad hoc corporate requests from the business and regions. May be involved with coordinating communications and driving the strategic planning process, implementing process innovations and ensuring appropriate policies and procedures are in place while reviewing the adequacy of business process and adherence to agreed methodologies.

Key Responsibilities

• Manage and maintain relationships with our internal (often technical) stakeholders and leadership.
• Capture requirements, connect them business value, and translate them into easily understood reporting and actionable plans.
• Manage horizontal relationships with centralized support teams such as FP&A, Accounting, Vendor Management, Talent Acquisition, HRBP, and more.
• Help shape and manage our budget.
• Become a subject matter expert in one or more of our core focus areas.  
• Join meetings to learn from senior leaders about strategic relationships, direction, and governance, and summarize key points and follow ups.
• Oversee multiple reporting and business intelligence systems, ensuring we can effectively measure performance and use data to inform decision making.
• Prepare presentations on strategic growth, financial performance, operational governance, and other critical items.
• Partner with senior leaders across the org to understand spending needs and connect business value to our financial processes.
• Partner with horizontal support teams and internal stakeholders on annual budgeting planning exercises.
• Focus on process improvement, finding ways to achieve the desired outcomes with fewer manual touchpoints while simultaneously improving transparency to key stakeholders.
• Collaborate with internal partners to identify and facilitate technology or efficiency enhancements to address the evolving needs of our business.
• Draft and coordinate leadership messaging (e.g., strategy updates, QBRs, town halls, leadership offsites). 
• Prepare talking points, presentations, and key updates for senior leaders. 

Required Qualifications

• 6+ years of relevant experience in one or more of the following areas (or similar):.
• Undergraduate degree required, with an MBA or advanced degree desirable.
• Communication Skills: Must be able to communicate upcoming deliverables and objectives, influence stakeholders and effectively manage programs with clear and inclusive guidance.
• Advanced PowerPoint and Writing Skills: Ability to produce quality presentations and synthesize key information using data and analytics.
• Interpersonal Skills: Ability to engage a diverse set of stakeholders, build long term relationships, and create a collaborative and approachable environment, especially when working across departments or on time sensitive matters.
• Self-Starter: High level of self-motivation, able to own and drive things forward, gathering feedback and identifying ways to do things better along the way.
• Problem Solving: Structured critical thinker with superior problem-solving abilities who can organize people under pressure and pull in key decision makers to prioritize issues and respond to senior leaders.
• Advanced Excel Skills: Significant hands-on Excel and data management experience is a must. Ability to track and manipulate significant datasets using disparate data sources, and the ability to design dynamic tooling that solves problems. Able to tell a compelling story by leveraging data, metrics, and visualizations.
• DEI: Demonstrate integrity and a commitment to inclusion and diversity.

Nice to Have:

• Experience with HRIS tools (Workday a plus).
• Experience with the budget / P&L management, and the full lifecycle of requisitions, POs, and invoices.
• Background in an enterprise grade ERP system such as TM1 (preferred), SAP, IBM Cognos, EssBase, etc. (Coupa a plus).
• Operational background in people-focused areas such as headcount planning / reporting, people systems (e.g. Workday), talent acquisition, etc.
• Real estate / facilities management experience.
• Technical, product management, project management, or Agile background.