Administrator (OMAO)

Lets Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

Minimum Requirements:

• Namibian Citizenship.

• Grade with min 25 points.

• 1-3 years relevant experience.

• Computer literacy in Microsoft office (Word, Excel, Outlook, PowerPoint).

• Ability to analyze, interpret and action client accounts.

• Ability to prioritise and meet deadlines.

• Strong administrative skills.

Job Specification:

• Oversee the daily administration of Payroll Collections, EFT, and Legal Recoveries.

• Prepare, verify, and dispatch monthly invoices to employer partners for Payroll-deducted loan repayments.

• Ensure accuracy in invoicing to prevent discrepancies and delays in collections.

• Manage Pay-date alignment to ensure timely deductions and minimize default risks.

• Monitor and process returned or failed transactions, escalating issues as necessary.

• Track employer remittances and address any inconsistencies or discrepancies in payments.

• Engage with clients to negotiate feasible repayment solutions where necessary.

Performs simple clerical duties by applying office procedures including answering calls, managing basic financial transactions and recording, typing or word processing, filing, and other ad-hoc activities to increase efficiency.

ResponsibilitiesAdministration

Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems. Tasks may include purchasing materials, entering budgetary information, and recording time and expenses.

Document Management

Create, organize, and maintain files containing the correspondence and records of a senior colleague.

Document Preparation

Prepare routine letters, memoranda, reports, and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software.

Work Scheduling and Allocation

Organize own work schedule in order to get the job done, coordinating with support services and assigning short-term tasks to others if necessary.

Operations Management

Carry out operational tasks by following established processes. This will involve adjusting multiple settings or parameters to meet performance standards.

Internal Client Relationship Management

Help manage internal client relationships by supporting others to build effective working relations.

Operational Compliance

Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Data Collection and Analysis

Extract relevant data from information provided by others, and input it into spreadsheets or standard formats.

Personal Capability Building

Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Skills

Action Planning, Client Management, Computer Literacy, Database Administration, Desktop Publishing (DTP), Executing Plans, Management Reporting, Network Administration, Numerical Aptitude, Office Systems, Oral Communications, Policies & Procedures, Report Review, Resource Scheduling

Competencies

CollaboratesCommunicates EffectivelyDrives ResultsEnsures AccountabilityPlans and AlignsTech Savvy

Education

NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

21 April 2025 , 23:59

The Old Mutual Story!