Administrative Support Specialist

Posted 5 Days Ago
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Florence, AL, USA
In-Office
Junior
eCommerce • Logistics • Transportation
The Role
Provides administrative support across office asset management, procurement, supplier coordination, contract organization, budget tracking, and HR activities. Maintains inventory and asset records, manages purchasing and material delivery, archives contracts, assists with budget reports, and supports employee activities and workplace culture initiatives. The role requires strong communication, teamwork, fluent English, proficiency with Microsoft Office, and legal authorization to work in the United States.
Summary Generated by Built In
Responsibilities
  1. Asset Management – Manage office equipment and warehouse facilities; conduct regular inventory checks and maintain asset records.

  2. Procurement Management – Handle daily purchasing, manage supplier relationships, and ensure timely material delivery.

  3. Contract Management – Organize and archive contracts; provide contract support for procurement and asset management.

  4. Budget Tracking & Analysis – Monitor budget execution and assist in preparing/adjusting budget reports.

  5. HR & Administrative Support – Support HR admin tasks, employee activities, and corporate culture initiatives.

Requirements
  • Education: Associate's degree or above; 2+ years of relevant experience; asset/procurement/contract management experience preferred.

  • Experience: Good understanding of U.S. culture and holidays; multicultural experience preferred.

  • Skills: Strong communication and teamwork; proficient in Word, Excel, PPT, and relevant management tools.

  • Language: Fluent English (listening, speaking, reading, writing); able to communicate and negotiate with local suppliers.

  • Others: Legally authorized to work in the U.S.

Skills Required

  • Associate's degree or higher
  • At least 2 years of relevant experience
  • Fluent English in listening, speaking, reading, and writing
  • Strong communication and teamwork skills
  • Proficiency in Microsoft Word, Excel, PowerPoint, and relevant management tools
  • Ability to communicate and negotiate with local suppliers
  • Legally authorized to work in the United States
  • Asset, procurement, or contract management experience
  • Good understanding of U.S. culture and holidays
  • Multicultural experience
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The Company
12,801 Employees
Year Founded: 2013

What We Do

Cainiao is a global e-commerce logistics company and supply-chain solution provider within Alibaba’s e-commerce ecosystem. Founded in 2013, it offers differentiated e-commerce supply-chain solutions and is described as the largest reverse-logistics solution provider. Cainiao has built a smart logistics network to support delivery and fulfillment operations for e-commerce businesses across global markets, combining logistics capabilities with technology-enabled coordination and infrastructure.

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