What We Offer
Enjoy our many benefits and incentives including:
- Affordable Medical/Dental/Vision plans
- Flexible Spending Account
- Generous Paid Time Off
- Whole Health & Wellness Reimbursement Program
- Professional development and training opportunities
- 100% Vested Retirement Plan w/ up to 6% Match
- Holiday Pay (9)
- Paid Time Off for Mental Health
- Company Paid Life Insurance
- Spontaneous & Longevity Bonuses
- Loan Forgiveness Program Eligibility
- Employee Assistance Program (EAP) & Tobacco Cessation Program
- Vocational Training Program: Accelerated training path towards QMHA certification
For more details about our benefits, visit our website!
About the Position
We have an opening for an Administrative Support Specialist II position, which will provide administrative support at our Lane Service Center in Springfield, Oregon. This position serves as the front desk receptionist for the office, with frequent responsibilities including answering phones, directing calls, greeting visitors, responding to onsite staff and visitor needs, and completing assigned light janitorial and shared-space upkeep tasks. This position also performs a wide range of administrative support activities including processing and distributing incoming and outgoing mail, scheduling meeting rooms and company vehicles, inventorying and ordering supplies, maintaining company vehicles, running various errands, and other miscellaneous job-related duties, as assigned.
This position provides onsite support to the Lane Service Center and broader administrative support to ColumbiaCare’s administrative offices. As the primary onsite Administrative Services team member at LSC, this role requires flexibility, strong communication with offsite team members and supervisor, and sound judgment in managing responsibilities and deadlines.
ColumbiaCare Services is a qualifying employer for the Public Service Loan Forgiveness (PSLF) Program.
Work Schedule: Monday through Friday, 8:00am – 5:00pm (Full Time, Day)
What You’ll Make
$21.00 - $23.00 per hour DOE/Credentials.
Additional 5% Language Differential offered for Bilingual or Multilingual candidates.
What You’ll Need
The ideal candidate will have strong interpersonal skills, be open to feedback, eager to learn, self-motivated, and flexible.
The following criteria REQUIRED:
- High school diploma or GED equivalent is required plus two years’ experience in clerical office position; or any equivalent combination of education, training and/or relevant experience.
- Excellent verbal and written communication skills
- Good attention to detail, multi-tasking, and organizational skills
Additional qualifications PREFERRED:
- Associates degree in Business or a related field; OR 2 YEARS of Administrative Office experience
- A working knowledge of Apple equipment
Driving is an essential function of this position. Successful applicants must provide a valid driver's license from their state of residence or obtain and submit one within 30 days of hire, maintain a safe driving record, and have the ability to pass a DHS criminal background check.
Physical Requirements: This position requires the ability to frequently sit, walk, climb stairs, bend, stoop, talk, listen, and use hands and fingers. It may require the ability to occasionally use ladders, squat/kneel, use basic tools, and perform other physical tasks as applicable including minimal cleaning tasks; as well as lift, carry, push, and pull up to 40 pounds. Reasonable accommodations can be made.
Technology Requirement
Employees are required to maintain access to a compatible smartphone capable of supporting the organization’s approved multi-factor authentication (MFA) application as a condition of employment. This requirement enables secure access to company systems.
We recognize that expertise can arise from diverse experiences. If you're passionate about our mission but unsure about meeting all qualifications, we encourage you to apply. For any questions about eligibility or the application process, please contact our HR department.
About Us
ColumbiaCare Services is a non-profit, behavioral health and Veteran’s service agency offering a full spectrum of programming to help people get better. We are more than a company. We are a diverse team of individuals who are in the business of changing people's lives. We specialize in providing outpatient services, residential treatment programs, mental health housing, and other supports in beautiful and therapeutic service settings. We promote the whole health and wellbeing of the individuals and communities we serve. We value and honor the culture in our communities in all forms, including but not limited to race, gender, sexuality, ethnicity, nationality, spirituality, Veterans, people with disabilities, and members of the LGBTQ+ community. We welcome persons from historically underrepresented groups to apply. We seek applicants who can demonstrate experience working with individuals from different backgrounds and who will contribute to our mission, vision, and core values.
We invite individuals from all walks of life to apply. We strive to deliver equitable employment best practices and opportunities for all, from recruitment, to interviewing and hiring, to our retention activities, promotions, and training and growth opportunities. We give priority to applicants who qualify under protected Veteran status and people with disabilities.
Monday through Friday, 8:00am – 5:00pm (Full Time, Day)
Skills Required
- High school diploma or GED equivalent plus two years of clerical office experience, or an equivalent combination of education, training, and relevant experience
- Excellent verbal and written communication skills
- Attention to detail, multitasking, and organizational skills
- Valid driver's license or ability to obtain one within 30 days of hire
- Maintain a safe driving record
- Ability to pass a DHS criminal background check
- Associate degree in Business or a related field
- Two years of administrative office experience
- Working knowledge of Apple equipment
- Access to a compatible smartphone supporting the organization's approved MFA application
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What We Do
ColumbiaCare is a non-profit behavioral health and Veterans services agency offering a full spectrum of high-quality programming to support the community and to help people get better. Our services range from Outpatient Behavioral Health, to Residential Treatment, to Supportive and Transitional Housing, with a variety of skills training and supports throughout each program. ColumbiaCare honors the fundamental value and dignity of all people; that includes both clients and employees. We seek applicants who can demonstrate experience working with individuals from different backgrounds and who will contribute to our mission, vision, and core values. The work we do can be challenging, but it’s incredibly important and rewarding. When we do the right thing for our employees it directly translates into quality services for our clients. Therefore, ColumbiaCare offers competitive wages and an excellent benefits package. We support the whole health and wellness of our employees by offering generous PTO, Paid Mental Health Days, and a Wellness Reimbursement Program. We encourage and support career advancement and personal development by offering robust on-the-job training, certification opportunities, and a Leadership Academy, alongside other growth opportunities. We recognize performance and commitment through various reward programs, from company-wide acknowledgement to additional vacation time and longevity bonuses. And we round this all out with optional benefits to fit your needs: Medical Insurance, Retirement plan, Employee Assistance Program, and Flexible Savings Accounts. ColumbiaCare recognizes that it is through the skill, hard work, and dedication of our employees that we are able to change people’s lives.
