Administrative Support Manager (Jr Project Manager)

This position may be filled prior to the posted deadline. Interested candidates are encouraged to apply as soon as possible. 

Koniag Professional Services, LLC a Koniag Government Services company, is seeking an Administrative Support Manager (Jr Project Manager) with a Secret security clearance to support KPS and our government customer in Arlington, VA.

Benefits include medical, dental, and vision insurance, 401(k) retirement plan, paid time off, paid parental leave, life and disability insurance, flexible spending accounts, commuter benefits and tuition reimbursement.

Administrative Support Manager:

• Bachelor’s degree in business administration, public administration, management, or related field.
• At least 8 years of experience managing others and performing duties like those outlined in section 5.3. Strong organizational and prioritization skills.
• Demonstrated experience managing complex, multi‑stakeholder, cross‑functional projects.
• Proven ability to deliver leadership‑ready communications, briefings, and weekly executive updates.
• Strong facilitation skills for working groups, stakeholder meetings, and senior‑level engagements. Experience with ticket management systems.
• Experience with the Federal Government is preferred. Must be proficient in Microsoft Office suite.

Administrative Support Junior Project Manager (1 Position):

Administrative Operations Oversight:

• Oversees day-to-day administrative functions, ensuring consistent execution of office procedures.
• Assigns, prioritizes, and rebalances workload across administrative staff.
• Prioritize, assign, track, and close tickets accurately.
• Monitor backlog and aging tickets in real time; adjust workloads among admins as needed. Escalate urgent or sensitive issues promptly.

Quality Assurance & Process Compliance:

• Overseeing operational initiatives, events, and ensures team training.
• Ensures administrative documentation, correspondence, and workflow standards are met.
• Reviews correspondence and documentation for completeness, accuracy, and compliance.
• Guides staff on administrative best practices and process improvements.

Meeting & Event Oversight:

• Oversees administrative support for leadership and executive meetings.
• Ensures action item tracking, meeting materials, and logistical execution are completed accurately.
• Monitors quality and timeliness of meeting preparation across administrative staff.

Facilities & Space Management:

• Ensures compliance with security protocols.
• Provides direction and oversight for facility related tasks, service requests, and space management activities.
• Coordinates resource allocation for shared spaces and work areas.
• Ensures alignment between facility operations, safety requirements, and program mission needs.
• Manages ticket submissions to building and facilities staff, maintains an active log of pending requests and projects, and provides regular updates on facility, space, and move activities to ensure prompt resolution of tasks.
• Directs staff on workspace reconfiguration, room scheduling, and facility support tasks.

Asset Management:

• Reviews and validates work assignments, ensuring asset tracking, disposal, and inventory processes meet compliance and audit standards.

Executive & Stakeholder Interaction:

• Prepares and ensures exemplary administrative assistance for high-level engagements and external communications.
• Ensures the administrative team meets professionalism and customer service expectations.
• Track action items and tasks to ensure timely completion and accountability.
• Deliver after-action reports, lessons learned, and recommendations for ongoing improvement.

Clearance Requirement:

• Secret Security Clearance

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at [email protected] or by calling 703-488-9377 to request accommodations.

Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.

Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352