Administrative Support and Graphics Specialist
Location: Remote
Employment Type: Proposal Role – Future Job Opportunity
The Administrative Support and Graphics Specialist provides high-level administrative, documentation, and graphics support for program operations and executive leadership. This role is responsible for compiling, editing, and producing a variety of professional documents including reports, proposals, manuals, cost estimates, briefings, and presentations.
The specialist integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools. Responsibilities include preparing spreadsheets, reports, and PowerPoint presentations, as well as reviewing materials for typographical accuracy, grammar, spelling, punctuation, and overall format before submission for leadership approval.
This role also supports executive communications and meeting coordination, including organizing information for executive briefings, preparing meeting agendas, tracking action items, and documenting key discussion points and decisions. The specialist drafts executive communications based on meeting notes and ensures timely follow-up on assigned actions.
Additional responsibilities include coordinating logistics for high-visibility seminars, conferences, and program meetings, as well as supporting project documentation, administrative reporting, and internal documentation management. The position maintains an organized documentation library to ensure materials remain current, accessible, and properly archived.
Under minimal supervision, the Administrative Support and Graphics Specialist assists in preparing and maintaining technical, operational, and program documentation, while also providing detailed analysis of information and highlighting key findings and recommendations.
Minimum RequirementsMinimum five (5) years of relevant experience in administrative support, documentation management, or graphics support
Proficiency with SharePoint, Microsoft Word, Excel, and PowerPoint
Experience coordinating high-visibility seminars, conferences, and program meetings, including logistics and public interaction
Demonstrated experience assisting with the creation, maintenance, and analysis of technical documentation, presentations, and reports
Experience supporting document assembly, editing, and administrative and financial documentation tasks
Knowledge of organizational change management principles
Experience supporting IT project management activities using Microsoft and graphics tools
Ability to create, review, and update program briefings and executive communications for senior leadership
Strong ability to multitask, prioritize competing requirements, and manage multiple projects
Excellent written, verbal, and visual communication skills
Strong analytical, organizational, and interpersonal skills
Creative and strategic thinker with the ability to solve complex programmatic challenges
Ability to work independently with minimal supervision
Must possess IT-II Non-Critical Sensitive security clearance or Tier 3 (T3) at the time of proposal submission
Active Secret Clearance required
Horizon Industries Limited (Horizon) is a dynamic IT and Management Consulting firm based in the Washington, DC area. Founded in 1996, Horizon has grown into a team of highly qualified professionals delivering full-cycle IT consulting and management support to both public and private sector clients.
Our culture is built on strong core values, and we pride ourselves on maintaining a diverse, employee-focused, and family-oriented workplace.
Why You Will Love Working With UsComprehensive healthcare benefits including medical, dental, vision, and disability coverage
401(k) retirement plan with 100% vesting from day one and employer match after 90 days
Educational Assistance Program
Student Loan Repayment Program
Gym Reimbursement Program
Paid Time Off
Opportunity to work with a dynamic, passionate, and multidisciplinary team
Horizon Industries Limited is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
EOE / Vet / Disabled
Top Skills
What We Do
Horizon Industries is an IT services corporation serving Clients across the U.S. and internationally. Headquartered in Tysons Corner, Virginia, with offices in London, UK, Timisoara, Romania, and New Delhi, India, Horizon has over two decades of experience providing IT and Management consulting services to the U.S. Government and commercial clients around the globe. We focus on emerging capabilities in Cyber, Low Code, RPA, AI and Network Technologies. To meet the business objectives and needs of our clients, our teams deliver full life-cycle of support from business strategy analysis, business system development and deployment, and operations support. Our Mission: We place our customers’ missions first, and believe our own success will follow. Horizon builds excellent multidisciplinary teams that work together, contributing unique perspectives which maximize client results. Horizon’s culture ensures that each employee is constantly learning and acquiring new skills to continually improve the client experience.
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