The Opportunity: We are seeking to hire a Administrative Specialist to join our Administration Team. Under the supervision of the Director of Administration and guidance from the Lead Administrative Specialist, this individual performs a variety of clerical/administrative support tasks requiring proficiency in word processing, spreadsheets, independent judgment, and accuracy.
What You’ll Do:
- Attend assigned team meetings and accurately record and transcribe minutes for the record, with grammatical proficiency.
- Collect and process data to update and maintain the Electronic Health Record (EHR).
- Schedule appointments as directed for staff and/or clients utilizing the EHR.
- Process various forms, documents, reports, memoranda, etc using Microsoft Word and Excel clearly, concisely, and accurately.
- Organize and compile information into files, paper and electronic records, and reports in order to make them readily accessible to self and others as necessary.
- Assist others, including the public, by providing related assistance, answering and/or referring questions appropriately to a satisfactory conclusion.
- Maintain a courteous and professional manner with both internal and external customers.
- This position is full-time (40 hours a week) working normal business hours.
About Us: For 35 years, Community Support Services has been making a difference in the lives of countless individuals with severe and persistent mental illnesses. Our nearly 300 employees are real-life champions committed to quality treatment, collaborative care, and effective outcomes. Located in downtown Akron, Ohio, we serve as a leader in behavioral health care for the entire Summit County area.
What We’re Looking For:
- High school diploma/GED required.
- Training or courses in secretarial/business, keyboarding, office machine operations, and office procedures.
- A minimum of three years of clerical/secretarial experience or equivalent. Experience in electronic recordkeeping preferred.
- Ability to type 45 words per minute with skill in taking shorthand, using dictation equipment, or speedwriting/note taking.
- Excellent organizational, attention to detail and communication skills.
- Ability to work in a team environment.
- Commitment to confidentiality, following rules of HIPAA.
- Proficiency in Microsoft Outlook.
- Skill in managing time and meeting deadlines.
What We Offer:
- Working within in a mission-driven, highly engaged environment
- A supportive, professional workplace with excellent resources
- Engaging, autonomous atmosphere
- Professional Development Assistance and Education Assistance Program
- Program-Site Eligibility for the Public Student Loan Forgiveness Program
- 401(k) with 5% employer contribution
- 10 paid holidays and 15+ days of PTO annually
- Health, Dental, and Vision insurance
- Subsidized membership to local YMCA branches
- Life insurance and short- and long-term disability
Company's website: www.cssbh.org
Company's Facebook page: https://www.facebook.com/103601489691547/
Community Support Services is an equal opportunity employer utilizing affirmative action for veterans and candidates with disabilities.
Skills Required
- High school diploma or GED
- Training or coursework in secretarial or business subjects, keyboarding, office machine operations, and office procedures
- At least three years of clerical or secretarial experience, or equivalent
- Ability to type 45 words per minute
- Skill in shorthand, dictation equipment, or speedwriting/note-taking
- Excellent organizational, attention-to-detail, and communication skills
- Ability to work in a team environment
- Commitment to confidentiality and HIPAA rules
- Proficiency in Microsoft Outlook
- Time management and ability to meet deadlines
- Experience with electronic recordkeeping
What We Do
Community Support Services, Inc. is a private, non-profit organization that provides health care, support, and hope for individuals living with severe and persistent mental illnesses in Summit County.
