The Administrative Specialist reports directly to the Dean of the College of Education and provides specialized administrative responsibilities in support of the College of Education Dean’s office. Duties include managing the office activities including meetings, emails, phone calls, calendars, travel, budget, college-related communications, records, student workers, and special projects. The successful candidate must have the ability to work independently, possess excellent interpersonal and planning skills, and be highly detailed and organized. Positions at this level are expected to be able to demonstrate a high level of professionalism and maintain the security and confidentiality of office documents, records, and information.
Minimum Qualifications: High School Diploma, or equivalent, with at least one to two years of experience in an office or administrative support position.
Preferred Qualifications:
Bachelor’s degree or higher
Proficient with the Microsoft Office suite and data systems
Highly detailed and organized
Strong written and oral skills
Exceptional customer service skills
Ability to multitask on projects and events
Responsibilities:
Coordinate communication between the Dean’s Office and the academic departments within the college.
Maintain an organized system of data and records to be easily shared with the dean and/or others.
Plan, coordinate, and arrange meetings and events with multiple agencies or individuals including securing facilities, inviting participants, securing materials, and ordering food.
Maintain department budget by completing bookkeeping, billing, and purchasing for the office.
Plan travel arrangements and prepare travel reimbursements.
Oversee daily office tasks including answering phones, walk-ins, mail, and email.
Prepare personnel transactions and maintain records of personnel actions.
Supervise student workers with delegating and assigning tasks.
Maintain the College’s social media presence, website, and Xibo TV screens.
Coordinate bi-weekly Dean’s Council meeting including preparing the agenda, taking minutes, and completing follow-up items.
Coordinate meetings as assigned by the Dean.
Work with the University Foundation accounts to submit checks for reimbursement, prepare monthly reports, and send thank you letters to donors.
Utilize Workday for completing processes including student records, personnel actions, and procurement card transactions.
Scheduling conference rooms in Rarick Hall, maintaining the building directory, and submitting physical plant requests for the building
Perform other duties as assigned by the College of Education Dean’s Office.
Salary: $15.54 per hour
Benefits: To review our competitive benefit package, please visit FHSU Benefits.
Appointment Date: Start date to be determined after acceptance of an offer and completion of a criminal background check.
Priority Deadline: June 8, 2026. Screening of complete applications will begin immediately following the priority deadline and will continue until the position is filled.
Application Process: To apply for this position, please visit FHSU Careers. Only electronic applications submitted through the webpage will be accepted.
Required Application Documents: Applicants must submit a resume.
Applicant documents should be submitted in one PDF.
If you have questions regarding the position, please contact:
Paul Adams
(785) 628-5344
Community of Hays
FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.
Notice of Non-discrimination: FHSU is committed to providing equal opportunity and access to its educational programs, employment, services, and activities in compliance with federal and state nondiscrimination laws. FHSU prohibits discrimination, harassment, and retaliation on the basis of race, color, national origin, ethnicity, religion, sex (including pregnancy, sexual orientation, and gender identity and expression), age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law in its programs, activities, admissions, or employment.
Background Check: Final candidate will have consented to and successfully completed a criminal background check.
Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.
Skills Required
- High School Diploma or equivalent
- At least one to two years of experience in office or administrative support
- Bachelor's degree or higher
- Proficient with the Microsoft Office suite and data systems
- Strong written and oral skills
- Exceptional customer service skills
What We Do
Fort Hays State University is a public, co-educational university based in Hays, Kansas, that offers hundreds of affordable on-campus and online degree programs.
