Administrative & Project Assistant

Description

We are seeking a highly organized and detail-oriented Administrative & Project Assistant to support capital improvement and renovation projects across a portfolio of approximately 100 multifamily properties.

This role is ideal for someone who enjoys creating order, tracking details, managing documentation, and ensuring projects move forward according to established procedures. The successful candidate will play a critical role in supporting project execution, maintaining accurate records, coordinating documentation, and ensuring timely follow-up on outstanding items.

If you are the type of person who catches errors others miss, enjoys working with spreadsheets and tracking systems, and takes pride in keeping projects organized and on schedule, we would like to hear from you.

Key Responsibilities

Administrative Support (40%)

• Maintain project files, records, and documentation.
• Process invoices and ensure accurate recordkeeping.
• Perform data entry with a high degree of accuracy.
• Prepare reports, spreadsheets, and project summaries.
• Manage contracts, project documentation, and related administrative tasks.

Project Coordination (40%)

• Track project milestones, deadlines, and deliverables.
• Monitor project status and maintain tracking logs.
• Assist with capital improvement and renovation project administration.
• Ensure project documentation is complete and organized.
• Follow established procedures to support efficient project execution.

Vendor Coordination (20%)

• Communicate with contractors, vendors, and project stakeholders.
• Track outstanding requests and follow up as needed.
• Maintain records of vendor documentation and project correspondence.
• Support contract administration and compliance tracking.

What We're Looking For

The ideal candidate:

• Takes ownership of tasks and follows them through to completion.
• Maintains accurate records and documentation.
• Is comfortable working with spreadsheets and tracking systems.
• Can prioritize multiple deadlines without losing attention to detail.
• Communicates professionally with vendors, contractors, and internal teams.
• Enjoys solving problems and keeping projects organized.

Benefits

• Competitive hourly compensation
• Health, dental, and vision benefits
• Life insurance and AD&D
• Short-term disability
• AFLAC
• 401(k) and 401(k) Roth
• Allyhealth Tele-Medicine
• Flexible Spending Accounts
• Paid Holidays and PTO Time
• Training and professional development opportunities.
• Positive and inclusive work environment.
• Opportunities for career advancement within the company.

Princeton Management is an Equal Opportunity Employer.

Requirements

 Required Skills

• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.
• Ability to follow established procedures consistently.
• Strong follow-through and accountability.
• Ability to manage multiple projects and priorities simultaneously.
• Proficiency with Microsoft Outlook, Word, and Excel.

Preferred Qualifications

• 1–3 years of administrative, project coordination, property management, construction, or related experience.
• Multifamily housing or property management experience preferred.
• Experience working with project tracking systems, contracts, invoices, or construction-related documentation is a plus.